ÈÕº«¾«Æ·

1. Log ontoÌý
2. Under Student/Union Time Clock, click onÌýTime Approver Login
3. Click the 3 horizontal linesÌý
4. Click onÌý±á´Ç³Ü°ù²õ
5. Go toÌýIndividualÌý´Ç°ùÌýGroup HoursÌý
6. SelectÌýLast PeriodÌý(defaults to open weeks),ÌýclickÌýUpdate
   • If you approve time after the pay period ends make sure the date range reflects the last period

1. To Add time segment(s)
   • Click onÌýAdd, add time segment by using the calendar and clock function or manually enterÌýdateÌýandÌýclock timesÌý(hh:mm AM/PM)
   • Select appropriateÌýJob Code
   • ClickÌýSave, time segment successfully added when visible in the timesheet
2. To Edit time segment(s)
   • CheckmarkÌýthe box next to the time segment to edit
   • ClickÌýManage
   • ClickÌýEdit, edit time segment by using the calendar and clock function or manually enterÌýdateÌýandÌýclock times
   • ClickÌýSave, successfully updated when correction is visible in the timesheet
3. To Delete time segment
   • CheckmarkÌýthe box next to the time segment to delete
   • ClickÌýManage
   • ClickÌýDelete, the system will prompt a message to confirm Are you sure you want to delete the selected time segment(s)?, clickÌýOkÌýto remove time segment, successfully deleted when no longer visible in the timesheet
4. To Update time segment(s) to the correction position
   • CheckmarkÌýthe box next to the time segment to edit (Unfortunately you can only edit any time segments one at a time)
   • ClickÌýManage
   • ClickÌýEdit, editÌýJobÌýcodeÌýby using the drop-down menu, select the academic job (the academic position shows a different position# then what was original recorded in the timesheet)
   • ClickÌýSave, successfully updated when correction is visible in the timesheet

1. Review remaining Accruals Tab for available balance
   • Under the search bar enter employeeÌýIDÌý´Ç°ùÌýName,
   • ClickÌýAccrualÌýtab (above the employees name), your accruals will display
     • The Remaining column shows how much sick time is available to use
2. Click theÌýHoursÌýTab
3. ClickÌýAdd, thenÌýcheckÌýthe Timesheet entryÌýoption (this eliminates a need for a time out entry), then enter theÌýDateÌýandÌýStart TimeÌýfor the shift the individual was out sick
4. Enter theÌýtotal amount of sick timeÌýrequested
5. Under the Job Code field, use the drop-down select theÌýappropriate job codeÌýthat aligns with the sick time requested
   • If individual has multiple jobs make sure to coordinate with the other supervisor to eliminate double usage
6. Under the Student sick field, use the drop-down select theÌýSickÌýcode
7. ClickÌýSave, successfully saved when visible in the timesheet

1. Review employees time segments
   • Under the Exceptions column review conflicting shifts and long shifts.Ìý The system will flag these categories as an exception andÌýrequiresÌýapproval.
     • Conflicting shifts are considered any shift that overlaps a secondary shift within the same timeframe (flagged with a red/orange circle)
     • Long shift are considered any shift over 12 hours (flagged with a red/orange circle)
   • Missed clock times (flagged with a blue circle in the exception column) indicates a manual adjustment to a missed clock in/out by the end user
   • Additional exceptions will be shown as a blue circle these are information only to show supervisors a change to the clock in/clock out time by the employee.
2. Approve employees time segments
   • Make sure to address all Exceptions
     • Review all exceptions that indicate a red/orange circle prior to approving
   • Go toÌýResolve Period
   • Click allÌýApproveÌýradio buttons, then clickÌýApply, successfully approved when column M indicates a checkmark
3. Mass Approve departments timesheets
   • Ensure all of your Exceptions are resolved
   • Click onÌýGroup Hours
   • SelectÌýLast PeriodÌý(defaults to open weeks),ÌýclickÌýUpdate
     • If you approve time after the pay period ends make sure the date range reflects the last period
   • Go toÌýResolve PeriodÌý
   • Click allÌýApproveÌýradio buttonsÌý, then clickÌýApply, successfully approved when column M indicates a checkmark
4. Review/Approve inactive record in TCP
   • Click onÌý±á´Ç³Ü°ù²õ
   • Go toÌýIndividual or Group hours
     • Under Individual hours– Type Employee Name in the navigation panel (inactive record will not show up); need to take additional steps below
     • Under Group hours –ÌýCheck the top box under the employee’s name to select all shifts (inactive record will not show up); need to take additional step below
     • Click Employee Filter
   • Uncheck boxes next to:
     • Exclude suspended
     • Exclude terminated
   • Click Filter (EE record will populate)
   • SelectÌýLast PeriodÌý(defaults to open weeks),ÌýclickÌýUpdate
     • If you approve time after the pay period ends make sure the date range reflects the last period
   • Go toÌýResolve PeriodÌý
   • Click allÌýApproveÌýradio buttons, then click Apply
     • Successfully approved when column M indicates a checkmark

If you run into issues approving some of your student worker’s hours within Individual Hours in TimeClock Plus aka (TCP) there are 2 methods detailed below you can execute.

1. To approve your student’s hours within Group Hours.
   • Click the 3 lines in the left-hand corner of the screen (this will pop-out the navigation panel)
   • Click Hours
   • Click Group Hours
   • SelectÌýEmployee Filter, then select employee name
   • Click Resolve Period using the drop-down menu
   • Locate the Manager line and toggle the radio button from unapprove to Approve and then select the Apply button
     • Successfully approved when column M indicates a checkmark
   • Note: This action will approve ALL of the listed student’s hours, not just one student at a time. It is helpful to review and edit hours in Individual Hours and then approve hours in Group Hours.
2. To approve your student’s hours within Individual hours
   • Click the 3 lines in the left-hand corner of the screen (this will pop-out the navigation panel)
   • Click Hours
   • Click Individual Hours
   • Check the checkbox next to each time segment (or select all the time segments by clicking the main checkbox on the header).
   • Under the Exception box click Exceptions drop-down menu
   • Locate the Manager line and toggle the radio button from unapprove to Approve and then select the Apply button
     • Successfully approved when column M indicates a checkmark

If you have any questions or concerns, please reach out to Payroll at [emailÌýprotected]