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Proxy

Proxy Set-up and Management is designed for Supervisors to help navigate on how to assign another member of their team as a designated back-up to manage their departments Timekeeping Approval process.

Proxy Set up and Management

Need Proxy Assistance? Review the how to questions below providing step-by-step instructions

  • Set up Proxy

    1. Log onto
    2. Click onEmployee Dashboard
    3. dzٱMy Activitiesmenu (on the right)
    4. Click onApprove TimeǰApprove Leave Report
    5. Click onProxy Super User
    6. Under Existing Proxies section Add or Remove Proxy
    7. To Add a Proxy
      • Add a newProxy(search box will auto-populate)
      • Under the search functionEnter Nameor from the drop-down menu selectNameto add as proxy, successfully added as a proxy when name is visible
    8. To Remove a Proxy
      • Check the boxnext to the Proxy’s name
      • Delete Proxies, system will prompt a message to confirm Are you sure you want to remove the proxy?, clickYesto remove the proxy, successfully removed when no longer visible
    9. Once finished managing proxies, click on theNavigate to Time and Leave Approvals Applicationto go back to the Approvals -Timesheetor chooseEmployee Dashboardto exit the application

    Additional Information

    • Who should I select to be my Proxy?
      • Team member within your department
        • That currently approves time for student employees
        • That provides work direction to student employees
      • Team member in a related department that currently approves time for student employees
      • Supervisor
    • Setting a proxy can give your assigned Proxy access to All employee that report to you including employee who use:
      • Timesheets – Non-Exempt Employees
      • Leave Reports – Exempt Employees
      • Time Clock Plus – Union and Student Employees
  • Approve 1600grand Timesheets as a Proxy

    1. Log into
    2. Click onEmployee Dashboard
    3. dzٱMy Activitiesmenu (on the right)
    4. Click onApproved Time
    5. Click onProxy Super User(upper right)
    6. On the Approvals -Leave Report page under Act as Proxy for section, from the drop-down menu select theNameof the supervisor your acting as a Proxy, successfully added as a proxy when visible
      • If there are no names under the drop-down menu your not set up as a Proxy
    7. Click onNavigate to Time and Leave Approvals Applicationto go back to the Approvals-Timesheet
      • Only the Proxy’s employees will display
    8. ToApprovetimesheet
      • Click onName of employee, selectApprove, successfully approved when timesheet transitions to Approved section

    For more detailed information regarding the Approval Process refer to the section “Review/Approval Process” within theBi-weekly Timesheet (1600grand)page on the Payroll website
  • Approve Timeclock Plus Timesheets as a Proxy

    1. Log ontoTimeclock Plus
    2. Click onHours, then click onGroup Hours
    3. SelectLast Period(defaults to open weeks), clickUpdate
      • If you approve time after the pay period ends make sure the date range reflects the last period
    4. Filter employees
      • Click onJob Code Filter, then clickEnable Selection
      • Under the search function enterSupervisor’s name
        • Results will only display your employees or your Proxy’s employees based on your filter selection
        • To select All jobs based on filter selectioncheck the top boxnext toJob Codeheader (this will select all employees), then selectFilter
    5. Approve All employees timesheets
      • Make sure to address all Exceptions
        • Review all exceptions that indicate a red/orange circle prior to approving
      • Click onResolve Period
      • Click allApproveradio buttons, then clickApply, successfully approved when column M indicates a checkmark

    For more detailed information regarding the Approval Process refer to the section “Review/Approval Process” within theBi-weekly Timesheet (TCP)page on the Payroll website
  • Approve Leave Reports as a Proxy

    1. Log into
    2. Click onEmployee Dashboard
    3. dzٱMy Activitiesmenu (on the right)
    4. Click onApproved Leave Report
    5. Click onProxy Super User(upper right)
    6. On the Approvals -Leave Report page under Act as Proxy for section, from the drop-down menu select theNameof the supervisor your acting as a Proxy, successfully added as a proxy when visible
      • If there are no names under the drop-down menu your not set up as a Proxy
    7. Click onNavigate to Time and Leave Approvals Applicationto go back to the Approvals-Timesheet
      • Only the Proxy’s employees will display
    8. ToApproveLeave
      1. For each employee with a Pending leave report, click on theThree-dot Actionmenu next to their name
      2. SelectPreview
      3. If the leave reported looks correct, selectApprove. If it needs to be edited, selectReturn for Correction

    Leave Reports are managed byPayroll. Any questions about submitting or approving a leave report should be directed to payroll @

    Routing the Leave reports are managed byHuman Resources. Any questions regarding the routing of whom receives the leave report should be directed to