ÈÕº«¾«Æ·

Skip to Main Content Skip to Footer Toggle Navigation Menu

Bi-weekly Timesheet (1600grand)

As a Time Approver, Payroll requests that you review your employee’s time worked in 1600grand, so that your employee can be paid accurately and on time with no delays. The Timekeeping system allows you to review, edit and approve employee’s timesheets.

Manage Timekeeping Approval Process in 1600grand

  • Access the system

    1. Log ontoÌý
    2. Click onÌýEmployee Dashboard
    3. ³¢´Ç³¦²¹³Ù±ðÌýMy ActivitiesÌýmenu (on the right)
    4. Click onÌýApprove TimeÌý

  • Review Timesheet

    1. SelectÌýEmployee
    2. Click on theÌýThree-dot ActionÌýmenu, then selectÌýPreview
    3. Review timesheet, determine corrective action (use the option that is applicable)
      • Click onÌýReturnÌýto send timesheet back to employee for additional updates
      • Click onÌýDetailsÌýto add, modify or delete time segments on the employee’s timesheet
      • Click onÌýReturn for CorrectionÌýto send timesheet back to employee for correction
        • Send detail notification to the employee that corrective action is needed
        • Successfully completed when corrections visibly update in the timesheet or sent back to employee for corrective action
    4. Once timesheet is corrected continue through the approval process
      • Repeat steps for each individual or departments (as needed)

  • Add regular, vacation, sick, high holiday, floating holiday time etc.

    1. ³¢´Ç³¦²¹³Ù±ðÌýMy ActivitiesÌýmenu (on the right)
    2. Click onÌýEnter Time
    3. Click onÌýIn progress
    4. Click theÌýDateÌýon the timesheet
    5. Select theÌýEarn codeÌýfrom the drop-down menu, (Add vacation, sick, high holiday, floating holiday time etc.)
    6. Enter theÌýStart TimeÌýandÌýEndÌýTimeÌýfor the shift
    7. ClickÌýSave, successfully saved when visibly appears in the timesheet

  • Review/Approval Process

    1. To Review timesheet
      • ³¢´Ç³¦²¹³Ù±ðÌýMy ActivitiesÌýmenu (on the right)
      • Click onÌýApprove TimeÌý
      • On the Time Entry ApprovalsÌýpage, under the ApprovalsÌýsection, select the appropriateÌýPay PeriodÌýto review and approve using the drop down menu
      • Click on theÌýThree-Dot ActionÌýmenu, selectÌýPreview, review timesheet entries
      • During the review process you have the option to Return, Detail (Location for edits), Return for Correction or Approve.
        • If no corrective action is needed proceed through the approval process
    2. To Individually Approve timesheet, (two individually approval methods)
      • SelectÌýEmployee
      • Click onÌýApprove/AcknowledgeÌýOR
      • Click on theÌýThree-Dot ActionÌýmenu, selectÌýPreview, review timesheet
      • ClickÌýonÌýApproveÌýto send through forÌýpayroll processing
        • Successfully approved timesheets transition to the Approved section
    3. To Mass Approve
      • Once all employees are reviewed, check the box by each name (Approval button will auto populate above the three-dots menu)
      • Click onÌýApprove/AcknowledgeÌýto submit to payroll
        • Repeat steps as needed for each department
        • Successfully completed when All timesheets transition to the Approved section

  • Review Past Timesheet(s)

    To view prior Timesheet(s)

    1. Go to your Dashboard
    2. Click on Approve time
    3. Using the drop down menu select the timesheet you want to view
    4. Click on the 3 dots next to the employees name (on the right-hand side of the screen)
    5. Click Preview
      • Timesheet will successfully open with the details of what was paid during that pay period.

    Additional Information

    • When approving timesheets after the pay period ends make sure the date range reflects the Last Period
    • Comments may be accessed by anyone who has access to this transaction. However, should the employee access his or her timesheet through Employee Dashboard and the Comments Confidential box is checked, the employee does not see the comments

    Troubleshooting

    When accessing your department timesheet(s) if you do not see an individual under your list of employees, it is likely one of two reasons:

    • Employee has not started their timesheet
      • Reach out to your employee(s) to complete their timesheet to ensure their paid timely. As a supervisor this will not only allow you to see your list of approvals, it will also assure that everyone in your department has a timesheet and is set up to be paid
    • Access issue with set-up
      • Questions regarding access with set-up should be directed to Human Resources