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Need Assistance? Review the how to questions below providing step-by-step instructions

• Clock in/Clock out via Timeclock

  1. On campus locate a Timeclock
     • Ask your supervisor for a map of campus timeclocks
  2. First Swipe your Macalester Id cardÌýagainst the proximity reader
  3. To start your shift, click onÌýClock In
  4. If you have multiple jobs, select the position you are recording your hours for and clickÌýContinue, clock accepted when you see aÌýOperation SuccessfulÌý³¾±ð²õ²õ²¹²µ±ð
     • If you have only one job, once you selectÌýClock InÌýthe action is immediately initiated
  5. To end your shift, follow the same process for clocking out at the end of your shift

• Add a Missed Clock Time

  • If you forgot to clock out the next time you clock in, you will be prompted to update missed clock time
    1. On campus locate a Timeclock
    2. First Swipe your Macalester Id card against the proximity reader
    3. Click onÌýClock In, you will receive the message from the system to submit your missing clock time, °ä±ô¾±³¦°ìÌýContinue
    4. °ä±ô¾±³¦°ìÌýEdit, then enter theÌý¶Ù²¹³Ù±ðÌý²¹²Ô»åÌý°Õ¾±³¾±ðÌýfor the shift you did not clock out, clickÌýOk
    5. °ä±ô¾±³¦°ìÌýContinue
       • Once the time is successfully entered you can clock in for your next shift

• Review Sick Time Balance

  • Review Sick Balance
    1. Log intoÌý
    2. Go toÌýMoney Matters on the left navigation, click onÌýClock In/Clock Out
    3. Click on the ³Õ¾±±ð·ÉÌý(on the blue toolbar to the left)
    4. Click onÌýAccruals, your accruals will display
       • The Remaining column shows how much sick time is available

• Review Leave Balance

  1. On campus locate a Timeclock
  2. First Swipe your Macalester Id cardÌýagainst the proximity reader
  3. Click onÌýSelf ServiceÌý
  4. Click onÌýAccruals, your accruals will display
     • The Remaining column shows how much sick time is available to use

  Please contact your supervisor orÌýHuman ResourcesÌýfor more information on how to use your accruedÌýsick time balance

• Review Prior Shifts

  1. On campus locate a Timeclock
  2. First Swipe your Macalester Id cardÌýagainst the proximity reader
  3. Click onÌýSelf-ServiceÌý
  4. Click onÌýHours, your prior shifts will display

• Delete, Modify or Copy a Time Segment using Timesheet Entry Function

  1. Delete a Time Segment
     • °ä±ô¾±³¦°ìÌýClearÌýwithin the calendar day that needs to be removed
     • SelectÌýAccept
       • Action successful when the hours no longer show in the calendar
  2. Modify a Time Segment
     • °ä±ô¾±³¦°ìÌýEditÌýwithin the calendar day that needs to be removed
     • Update theÌýclock in/out time, job code,ÌýorÌýStudent sick timeÌýas needed
     • °ä±ô¾±³¦°ìÌýSaveÌýafter all changes are made
     • SelectÌýAccept
       • • Action successful when changes to the time segment are visible in the calendar
  3. Copy a Time Segment
     • °ä±ô¾±³¦°ìÌýCopyÌýwithin the calendar day that needs to be duplicated
     • Select the dates toÌýadd the copied time segment
     • °ä±ô¾±³¦°ìÌýPaste
     • SelectÌýAccept
       • Action successful when copied time segment shows on all selected dates.

• TimeClock Locations

  1. • Humanities – AVS Office 3rd Floor (Humanities 304)
     • Kagin – Max Center (Not installed at present)
     • Campus Center – 1st Floor (Over by the bathrooms, drinkingÌýfountains, and meal box return)
     • Library – 1st Floor (Library 106)
     • Music/Facilities – Ground Floor lobby (Same location, Music LL)
     • Heating Plant/Facilities – Break Room (Art A006)
     • Art – 1st Floor (Near North entrance, by custodial closet – room A114)
     • Olin Rice – Small Gallery (Near the stairwell)
     • DRC – 1st Floor (Changed to LL Library)
     • ITS Help Desk – 3rd Floor (Humanities 316)
     • Leonard Center – 1st floor laundry room (Moved to outsideÌýthe Laundry room, in the hall by the door to Room LC38)
     • Athletics – Stadium front door (Near room 100C)