{"id":574,"date":"2021-06-24T16:15:22","date_gmt":"2021-06-24T16:15:22","guid":{"rendered":"https:\/\/www.macalester.edu\/160-payroll\/?page_id=574"},"modified":"2024-10-15T18:46:05","modified_gmt":"2024-10-15T18:46:05","slug":"proxy","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/payroll\/time-approver-staff\/proxy\/","title":{"rendered":"Proxy"},"content":{"rendered":"<h3 class=\"wp-block-heading\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-1851 aligncenter\" src=\"https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2021\/08\/proxy-set-up3-300x243.jpg\" alt=\"\" width=\"512\" height=\"415\" srcset=\"https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2021\/08\/proxy-set-up3-300x243.jpg 300w,  https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2021\/08\/proxy-set-up3-768x622.jpg 768w,  https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2021\/08\/proxy-set-up3.jpg 860w\" sizes=\"auto, (max-width: 512px) 100vw, 512px\" \/><\/h3>\n\n\n\n<p>Proxy Set-up and Management is designed for Supervisors to help navigate on how to&nbsp;assign another member of their team as a designated back-up to manage their departments Timekeeping Approval process.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-text-align-center\">Proxy Set up and Management<\/h2>\n\n\n\n<p class=\"has-text-align-center\"><strong><em>Need Proxy Assistance? <\/em><\/strong><em>Review the how to questions below providing step-by-step instructions<\/em><\/p>\n\n\n<accordion-container\n    tag=\"section\"\n    class=\"accordion-group block-container\"\n    >\t\n\t<div class=\"accordion-group__outer\">\n\t    \t    <ul class=\"accordion-group__list\">\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-1\"\n\t                        id=\"accordion-group-heading-button-1\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Set up Proxy<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-1\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ol>\n<li>Log onto\u00a0<a class=\"external\" href=\"https:\/\/1600grand.macalester.edu\/\">1600grand<\/a><\/li>\n<li>Click on\u00a0<strong>Employee Dashboard<\/strong><\/li>\n<li>Locate\u00a0<strong>My Activities\u00a0<\/strong>menu (on the right)<\/li>\n<li>Click on\u00a0<strong>Approve Time<\/strong>\u00a0or\u00a0<strong>Approve Leave Report<\/strong><\/li>\n<li>Click on\u00a0<strong>Proxy Super User<\/strong><\/li>\n<li>Under Existing Proxies section Add or Remove Proxy<\/li>\n<li>To Add a Proxy\n<ul>\n<li>Click\u00a0<b>Add a new<\/b>\u00a0<strong>Proxy\u00a0<\/strong>(search box will auto-populate)<\/li>\n<li>Under the search function\u00a0<strong>Enter Name<\/strong>\u00a0or from the drop-down menu select\u00a0<strong>Name\u00a0<\/strong>to add as proxy, successfully added as a proxy when name is visible<\/li>\n<\/ul>\n<\/li>\n<li>To Remove a Proxy\n<ul>\n<li><strong>Check the box<\/strong>\u00a0next to the Proxy\u2019s name<\/li>\n<li>Click\u00a0<strong>Delete Proxies<\/strong>, system will prompt a message to confirm Are you sure you want to remove the proxy?, click\u00a0<b><strong>Yes\u00a0<\/strong><\/b>to remove the proxy, successfully removed when no longer visible<\/li>\n<\/ul>\n<\/li>\n<li>Once finished managing proxies, click on the\u00a0<b>Navigate to Time and Leave Approvals Application\u00a0<\/b>to go back to the Approvals -Timesheet\u00a0or choose\u00a0<b>Employee Dashboard<strong>\u00a0<\/strong><\/b>to exit the application<\/li>\n<\/ol>\n<div class=\"colorblock-heading-1\">\n<h4>Additional Information<\/h4>\n<ul>\n<li>Who should I select to be my Proxy?\n<ul>\n<li>Team member within your department\n<ul>\n<li>That currently approves time for student employees<\/li>\n<li>That provides work direction to student employees<\/li>\n<\/ul>\n<\/li>\n<li>Team member in a related department that currently approves time for student employees<\/li>\n<li>Supervisor<\/li>\n<\/ul>\n<\/li>\n<li>Setting a proxy can give your assigned Proxy access to All employee that report to you including employee who use:\n<ul>\n<li>Timesheets \u2013 Non-Exempt Employees<\/li>\n<li>Leave Reports \u2013 Exempt Employees<\/li>\n<li>Time Clock Plus \u2013 Union and Student Employees<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-2\"\n\t                        id=\"accordion-group-heading-button-2\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Approve 1600grand Timesheets as a Proxy<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-2\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ol>\n<li>Log into\u00a0<a class=\"external\" href=\"https:\/\/1600grand.macalester.edu\/\">1600grand<\/a><\/li>\n<li>Click on\u00a0<strong>Employee Dashboard<\/strong><\/li>\n<li>Locate\u00a0<strong>My Activities\u00a0<\/strong>menu (on the right)<\/li>\n<li>Click on\u00a0<strong>Approved Time<\/strong><\/li>\n<li>Click on\u00a0<strong>Proxy Super User<\/strong>\u00a0(upper right)<\/li>\n<li>On the Approvals -Leave Report page under Act as Proxy for section, from the drop-down menu select the\u00a0<strong>Name\u00a0<\/strong>of the supervisor your acting as a Proxy, successfully added as a proxy when visible\n<ul>\n<li>If there are no names under the drop-down menu your not set up as a Proxy<\/li>\n<\/ul>\n<\/li>\n<li>Click on\u00a0<b>Navigate to Time and Leave Approvals Application\u00a0<\/b>to go back to the Approvals-Timesheet\n<ul>\n<li>Only the Proxy\u2019s employees will display<\/li>\n<\/ul>\n<\/li>\n<li>To\u00a0<strong>Approve<\/strong>\u00a0timesheet\n<ul>\n<li>Click on\u00a0<strong>Name of employee<\/strong>, select\u00a0<strong>Approve<\/strong>, successfully approved when timesheet transitions to Approved section<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p>For more detailed information regarding the Approval Process refer to the section \u201cReview\/Approval Process\u201d within the\u00a0<a href=\"https:\/\/www.macalester.edu\/payroll\/time-approver-staff\/bi-weekly-timesheet-1600grand\/\">Bi-weekly Timesheet (1600grand)<\/a>\u00a0page on the Payroll website<\/p>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-3\"\n\t                        id=\"accordion-group-heading-button-3\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Approve Timeclock Plus Timesheets as a Proxy<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-3\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ol>\n<li>Log onto\u00a0<strong>Timeclock Plus<\/strong><\/li>\n<li>Click on\u00a0<strong>Hours<\/strong>, then click on\u00a0<strong>Group Hours<\/strong><\/li>\n<li>Select\u00a0<strong>Last Period<\/strong>\u00a0(defaults to open weeks), click\u00a0<strong>Update<\/strong>\n<ul>\n<li>If you approve time after the pay period ends make sure the date range reflects the last period<\/li>\n<\/ul>\n<\/li>\n<li>Filter employees\n<ul>\n<li>Click on\u00a0<strong>Job Code Filter<\/strong>, then click\u00a0<strong>Enable Selection<\/strong><\/li>\n<li>Under the search function enter\u00a0<strong>Supervisor\u2019s name<\/strong>\n<ul>\n<li>Results will only display your employees or your Proxy\u2019s employees based on your filter selection<\/li>\n<li>To select All jobs based on filter selection\u00a0<strong>check the top box<\/strong>\u00a0next to\u00a0<strong>Job Code\u00a0<\/strong>header (this will select all employees), then select\u00a0<strong>Filter<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li>Approve All employees timesheets\n<ul>\n<li>Make sure to address all Exceptions\n<ul>\n<li>Review all exceptions that indicate a red\/orange circle prior to approving<\/li>\n<\/ul>\n<\/li>\n<li>Click on\u00a0<b>Resolve Period<\/b><\/li>\n<li>Click all\u00a0<b>Approve\u00a0<\/b>radio buttons, then click\u00a0<b>Apply<\/b>, successfully approved when column M indicates a checkmark<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p>For more detailed information regarding the Approval Process refer to the section \u201cReview\/Approval Process\u201d within the\u00a0<a href=\"https:\/\/www.macalester.edu\/payroll\/time-approver-staff\/bi-weekly-timesheet-tcp\/\">Bi-weekly Timesheet (TCP)<\/a>\u00a0page on the Payroll website<\/p>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-4\"\n\t                        id=\"accordion-group-heading-button-4\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Approve Leave Reports as a Proxy<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-4\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ol>\n<li>Log into\u00a0<a class=\"external\" href=\"https:\/\/1600grand.macalester.edu\/\">1600grand<\/a><\/li>\n<li>Click on\u00a0<strong>Employee Dashboard<\/strong><\/li>\n<li>Locate\u00a0<strong>My Activities\u00a0<\/strong>menu (on the right)<\/li>\n<li>Click on\u00a0<strong>Approved Leave Report<\/strong><\/li>\n<li>Click on\u00a0<strong>Proxy Super User<\/strong>\u00a0(upper right)<\/li>\n<li>On the Approvals -Leave Report page under Act as Proxy for section, from the drop-down menu select the\u00a0<strong>Name\u00a0<\/strong>of the supervisor your acting as a Proxy, successfully added as a proxy when visible\n<ul>\n<li>If there are no names under the drop-down menu your not set up as a Proxy<\/li>\n<\/ul>\n<\/li>\n<li>Click on\u00a0<b>Navigate to Time and Leave Approvals Application\u00a0<\/b>to go back to the Approvals-Timesheet\n<ul>\n<li>Only the Proxy\u2019s employees will display<\/li>\n<\/ul>\n<\/li>\n<li>To\u00a0<strong>Approve<\/strong>\u00a0Leave\n<ol>\n<li>For each employee with a Pending leave report, click on the\u00a0<strong>Three-dot Action<\/strong>\u00a0menu next to their name<\/li>\n<li>Select\u00a0<strong>Preview<\/strong><\/li>\n<li>If the leave reported looks correct, select\u00a0<strong>Approve<\/strong>. If it needs to be edited, select\u00a0<strong>Return for Correction<\/strong><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<p>Leave Reports are managed by\u00a0<strong>Payroll<\/strong>. Any questions about submitting or approving a leave report should be directed to payroll @\u00a0<a class=\"email\" href=\"mailto:payroll@macalester.edu\">payroll@macalester.edu<\/a><\/p>\n<p>Routing the Leave reports are managed by\u00a0<strong>Human Resources<\/strong>. Any questions regarding the routing of whom receives the leave report should be directed to\u00a0<a class=\"email\" href=\"mailto:hr@macalester.edu\">hr@macalester.edu<\/a><\/p>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t    <\/ul>\n\t<\/div>\n<\/accordion-container>","protected":false},"excerpt":{"rendered":"<p>Proxy Set-up and Management is designed for Supervisors to help navigate on how to&nbsp;assign another member of their team as a designated back-up to manage their departments Timekeeping Approval process. Proxy Set up and Management Need Proxy Assistance? Review the how to questions below providing step-by-step instructions<\/p>","protected":false},"author":359,"featured_media":0,"parent":102,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-574","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/574","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/users\/359"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/comments?post=574"}],"version-history":[{"count":24,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/574\/revisions"}],"predecessor-version":[{"id":4063,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/574\/revisions\/4063"}],"up":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/102"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/media?parent=574"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}