{"id":572,"date":"2021-06-24T16:14:57","date_gmt":"2021-06-24T16:14:57","guid":{"rendered":"https:\/\/www.macalester.edu\/160-payroll\/?page_id=572"},"modified":"2024-11-13T20:26:15","modified_gmt":"2024-11-13T20:26:15","slug":"bi-weekly-timesheet-1600grand","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/payroll\/time-approver-staff\/bi-weekly-timesheet-1600grand\/","title":{"rendered":"Bi-weekly Timesheet (1600grand)"},"content":{"rendered":"<h2 class=\"wp-block-heading\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-1006 aligncenter\" src=\"https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2021\/07\/approval-process2-300x125.png\" alt=\"\" width=\"708\" height=\"295\" srcset=\"https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2021\/07\/approval-process2-300x125.png 300w,  https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2021\/07\/approval-process2-1024x427.png 1024w,  https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2021\/07\/approval-process2-768x320.png 768w,  https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2021\/07\/approval-process2-1536x640.png 1536w,  https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2021\/07\/approval-process2-2048x854.png 2048w\" sizes=\"auto, (max-width: 708px) 100vw, 708px\" \/><\/h2>\n\n\n\n<p>As a Time Approver, Payroll requests that you review your employee\u2019s time worked in 1600grand, so that your employee can be paid accurately and on time with no delays. The Timekeeping system allows you to review, edit and approve employee\u2019s timesheets.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-text-align-center\">Manage Timekeeping Approval Process in 1600grand<\/h2>\n\n\n<accordion-container\n    tag=\"section\"\n    class=\"accordion-group block-container\"\n    >\t\n\t<div class=\"accordion-group__outer\">\n\t    \t    <ul class=\"accordion-group__list\">\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-1\"\n\t                        id=\"accordion-group-heading-button-1\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Access the system<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-1\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ol>\n<li>Log onto\u00a0<a class=\"external\" href=\"https:\/\/1600grand.macalester.edu\/\">1600grand<\/a><\/li>\n<li>Click on\u00a0<strong>Employee Dashboard<\/strong><\/li>\n<li>Locate\u00a0<strong>My Activities\u00a0<\/strong>menu (on the right)<\/li>\n<li>Click on\u00a0<strong>Approve Time<\/strong><strong>\u00a0<\/strong><\/li>\n<\/ol><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-2\"\n\t                        id=\"accordion-group-heading-button-2\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Review Timesheet<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-2\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ol>\n<li>Select<strong>\u00a0Employee<\/strong><\/li>\n<li>Click on the\u00a0<strong>Three-dot Action<\/strong>\u00a0menu, then select\u00a0<strong>Preview<\/strong><\/li>\n<li>Review timesheet, determine corrective action (use the option that is applicable)\n<ul>\n<li>Click on\u00a0<strong>Return<\/strong>\u00a0to send timesheet back to employee for additional updates<\/li>\n<li>Click on<strong>\u00a0Details\u00a0<\/strong>to add, modify or delete time segments on the employee\u2019s timesheet<\/li>\n<li>Click on\u00a0<strong>Return for Correction<\/strong>\u00a0to send timesheet back to employee for correction\n<ul>\n<li>Send detail notification to the employee that corrective action is needed<\/li>\n<li>Successfully completed when corrections visibly update in the timesheet or sent back to employee for corrective action<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li>Once timesheet is corrected continue through the approval process\n<ul>\n<li>Repeat steps for each individual or departments (as needed)<\/li>\n<\/ul>\n<\/li>\n<\/ol><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-3\"\n\t                        id=\"accordion-group-heading-button-3\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Add regular, vacation, sick, high holiday, floating holiday time etc.<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-3\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ol>\n<li>Locate\u00a0<strong>My Activities\u00a0<\/strong>menu (on the right)<\/li>\n<li>Click on\u00a0<strong>Enter Time<\/strong><\/li>\n<li>Click on\u00a0<strong>In progress<\/strong><\/li>\n<li>Click the\u00a0<strong>Date\u00a0<\/strong>on the timesheet<\/li>\n<li>Select the\u00a0<strong>Earn code\u00a0<\/strong>from the drop-down menu, (Add vacation, sick, high holiday, floating holiday time etc.)<\/li>\n<li>Enter the\u00a0<strong>Start Time<\/strong><strong>\u00a0<\/strong>and\u00a0<strong>End<\/strong>\u00a0<strong>Time\u00a0<\/strong>for the shift<\/li>\n<li>Click\u00a0<strong>Save<\/strong>, successfully saved when visibly appears in the timesheet<\/li>\n<\/ol><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-4\"\n\t                        id=\"accordion-group-heading-button-4\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Review\/Approval Process<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-4\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ol>\n<li>To Review timesheet\n<ul>\n<li>Locate\u00a0<strong>My Activities\u00a0<\/strong>menu (on the right)<\/li>\n<li>Click on\u00a0<strong>Approve Time<\/strong><strong>\u00a0<\/strong><\/li>\n<li>On the Time Entry Approvals\u00a0page, under the Approvals\u00a0section, select the appropriate\u00a0<strong>Pay Period\u00a0<\/strong>to review and approve using the drop down menu<\/li>\n<li>Click on the\u00a0<strong>Three-Dot Action<\/strong>\u00a0menu, select\u00a0<strong>Preview<\/strong>, review timesheet entries<\/li>\n<li>During the review process you have the option to Return, Detail (Location for edits), Return for Correction or Approve.\n<ul>\n<li>If no corrective action is needed proceed through the approval process<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li>To Individually Approve timesheet, (two individually approval methods)\n<ul>\n<li>Select\u00a0<strong>Employee<\/strong><\/li>\n<li>Click on\u00a0<strong>Approve\/<\/strong><b>Acknowledge\u00a0<\/b>OR<\/li>\n<li>Click on the\u00a0<strong>Three-Dot Action<\/strong>\u00a0menu, select\u00a0<strong>Preview<\/strong>, review timesheet<\/li>\n<li>Click\u00a0on\u00a0<strong>Approve\u00a0<\/strong>to send through for\u00a0payroll processing\n<ul>\n<li>Successfully approved timesheets transition to the Approved section<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li>To Mass Approve\n<ul>\n<li>Once all employees are reviewed, check the box by each name (Approval button will auto populate above the three-dots menu)<\/li>\n<li>Click on\u00a0<strong>Approve\/Acknowledge\u00a0<\/strong>to submit to payroll\n<ul>\n<li>Repeat steps as needed for each department<\/li>\n<li>Successfully completed when All timesheets transition to the Approved section<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ol><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-5\"\n\t                        id=\"accordion-group-heading-button-5\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Review Past Timesheet(s)<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-5\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<p>To view prior Timesheet(s)<\/p>\n<ol>\n<li>Go to your <b>Dashboard <\/b><\/li>\n<li>Click on <b>Approve time<\/b><\/li>\n<li>Using the drop down menu <b>select the timesheet you want to view<\/b><\/li>\n<li><span style=\"color: #202124;font-family: Roboto, sans-serif\">Click on the<b> 3 dots <\/b>next to the employees name (on the right-hand side of the screen) <\/span><\/li>\n<li><span style=\"color: #202124;font-family: Roboto, sans-serif\">Click <b>Preview <\/b><\/span>\n<ul>\n<li><span style=\"color: #202124;font-family: Roboto, sans-serif\">Timesheet will successfully open with the details of what was paid during that pay period.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<div class=\"colorblock-heading-1\">\n<h3>Additional Information<\/h3>\n<ul>\n<li>When approving timesheets after the pay period ends make sure the date range reflects the Last Period<\/li>\n<li>Comments may be accessed by anyone who has access to this transaction. However, should the employee access his or her timesheet through Employee Dashboard and the Comments Confidential box is checked, the employee does not see the comments<\/li>\n<\/ul>\n<\/div>\n<div class=\"colorblock-heading-1\">\n<h3>Troubleshooting<\/h3>\n<p>When accessing your department timesheet(s) if you <strong>do not<\/strong> see an individual under your list of employees, it is likely one of two reasons:<\/p>\n<ul>\n<li>Employee has not started their timesheet\n<ul>\n<li>Reach out to your employee(s) to complete their timesheet to ensure their paid timely. As a supervisor this will not only allow you to see your list of approvals, it will also assure that everyone in your department has a timesheet and is set up to be paid<\/li>\n<\/ul>\n<\/li>\n<li>Access issue with set-up\n<ul>\n<li>Questions regarding access with set-up should be directed to <a href=\"https:\/\/www.macalester.edu\/human-resources\/\">Human Resources<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t    <\/ul>\n\t<\/div>\n<\/accordion-container>","protected":false},"excerpt":{"rendered":"<p>As a Time Approver, Payroll requests that you review your employee\u2019s time worked in 1600grand, so that your employee can be paid accurately and on time with no delays. The Timekeeping system allows you to review, edit and approve employee\u2019s timesheets. Manage Timekeeping Approval Process in 1600grand<\/p>","protected":false},"author":359,"featured_media":0,"parent":102,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-572","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/572","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/users\/359"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/comments?post=572"}],"version-history":[{"count":20,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/572\/revisions"}],"predecessor-version":[{"id":4377,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/572\/revisions\/4377"}],"up":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/102"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/media?parent=572"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}