{"id":570,"date":"2021-06-24T16:12:40","date_gmt":"2021-06-24T16:12:40","guid":{"rendered":"https:\/\/www.macalester.edu\/160-payroll\/?page_id=570"},"modified":"2026-01-02T10:28:46","modified_gmt":"2026-01-02T16:28:46","slug":"bi-weekly-timesheet-tcp","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/payroll\/time-approver-staff\/bi-weekly-timesheet-tcp\/","title":{"rendered":"Bi-weekly Timesheet (TCP)"},"content":{"rendered":"<h2 class=\"wp-block-heading\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-1006 aligncenter\" src=\"https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2021\/07\/approval-process2-300x125.png\" alt=\"\" width=\"708\" height=\"295\" srcset=\"https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2021\/07\/approval-process2-300x125.png 300w,  https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2021\/07\/approval-process2-1024x427.png 1024w,  https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2021\/07\/approval-process2-768x320.png 768w,  https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2021\/07\/approval-process2-1536x640.png 1536w,  https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2021\/07\/approval-process2-2048x854.png 2048w\" sizes=\"auto, (max-width: 708px) 100vw, 708px\" \/><\/h2>\n\n\n\n<p>As a Time Approver, Payroll requests that you review your employee\u2019s time worked in Timeclock Plus, so that your employee can be paid accurately and on time with no delays. The Timekeeping system allows you to review, edit and approve employee\u2019s timesheets throughout the pay period.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Manage Timekeeping Approval Process in Timeclock Plus<\/h2>\n\n\n<accordion-container\n    tag=\"section\"\n    class=\"accordion-group block-container\"\n    >\t\n\t<div class=\"accordion-group__outer\">\n\t    \t    <ul class=\"accordion-group__list\">\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-1\"\n\t                        id=\"accordion-group-heading-button-1\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Access the system<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-1\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ol>\n<li>Log onto\u00a0<a href=\"https:\/\/1600grand.macalester.edu\/\">1600grand<\/a><\/li>\n<li>Under Student\/Union Time Clock, click on\u00a0<strong>Time Approver Login<\/strong><\/li>\n<li>Click the <strong>3 horizontal lines<\/strong><\/li>\n<li>Click on<strong>\u00a0Hours<\/strong><\/li>\n<li>Go to\u00a0<strong>Individual<\/strong>\u00a0or\u00a0<strong>Group Hours<\/strong><strong>\u00a0<\/strong><\/li>\n<li>Select\u00a0<strong>Last Period<\/strong>\u00a0(defaults to open weeks), click\u00a0<strong>Update<\/strong>\n<ul>\n<li>If you approve time after the pay period ends make sure the date range reflects the last period<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-2\"\n\t                        id=\"accordion-group-heading-button-2\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Edit, Add and Delete Time Segments<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-2\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ol>\n<li>To Add time segment(s)\n<ul>\n<li>Click on\u00a0<strong>Add<\/strong>, add time segment by using the calendar and clock function or manually enter\u00a0<strong>date<\/strong>\u00a0and<strong>\u00a0clock times\u00a0<\/strong>(hh:mm AM\/PM)<\/li>\n<li>Select appropriate<strong>\u00a0Job Code<\/strong><\/li>\n<li>Click\u00a0<strong>Save<\/strong>, time segment successfully added when visible in the timesheet<\/li>\n<\/ul>\n<\/li>\n<li>To Edit time segment(s)\n<ul>\n<li><strong>Checkmark<\/strong>\u00a0the box next to the time segment to edit<\/li>\n<li>Click\u00a0<strong>Manage<\/strong><\/li>\n<li>Click\u00a0<strong>Edit<\/strong>, edit time segment by using the calendar and clock function or manually enter\u00a0<strong>date<\/strong>\u00a0and<strong>\u00a0clock times<\/strong><\/li>\n<li>Click\u00a0<strong>Save<\/strong>, successfully updated when correction is visible in the timesheet<\/li>\n<\/ul>\n<\/li>\n<li>To Delete time segment(s)\n<ul>\n<li><strong>Checkmark<\/strong>\u00a0the box next to the time segment to delete<\/li>\n<li>Click\u00a0<strong>Manage<\/strong><\/li>\n<li>Click\u00a0<strong>Delete<\/strong>, the system will prompt a message to confirm Are you sure you want to delete the selected time segment(s)?, click\u00a0<strong>Ok<\/strong>\u00a0to remove time segment, successfully deleted when no longer visible in the timesheet.<\/li>\n<\/ul>\n<\/li>\n<\/ol><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-3\"\n\t                        id=\"accordion-group-heading-button-3\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Add vacation, sick, high holiday, floating holiday time etc.<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-3\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ol>\n<li>Review remaining Accruals Tab for available balances\n<ul>\n<li>Under the search bar enter employee<strong>\u00a0ID<\/strong>\u00a0or\u00a0<strong>Name<\/strong>,<\/li>\n<li>Click<strong>\u00a0Accrual<\/strong>\u00a0tab (above the employees name), your accruals will display\n<ul>\n<li>The Remaining column shows how much time is available to use<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li>Click the\u00a0<strong>Hours<\/strong>\u00a0Tab<\/li>\n<li>Click\u00a0<strong>Add<\/strong>, then\u00a0<strong>check<\/strong>\u00a0<strong>the Timesheet entry\u00a0<\/strong>option (this eliminates a need for a time out entry),\u00a0then enter the\u00a0<strong>Date\u00a0<\/strong>and\u00a0<strong>Time\u00a0<\/strong>for the shift the individual used<\/li>\n<li>Enter the\u00a0<strong>total amount of time off<\/strong>\u00a0requested<\/li>\n<li>Under the Job Code field, use the drop-down select the\u00a0<strong>Appropriate job Code<\/strong>\u00a0(Vacation, sick, high holiday &amp; floating holiday etc.) that aligns with the time off requested\n<ul>\n<li>If individual has multiple jobs make sure to coordinate with the other supervisor to eliminate double usage<\/li>\n<\/ul>\n<\/li>\n<li>Click\u00a0<strong>Save<\/strong>, successfully saved when visible in the timesheet<\/li>\n<\/ol><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-4\"\n\t                        id=\"accordion-group-heading-button-4\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Review\/Approval Process<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-4\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ol>\n<li>Review employees time segments\n<ul>\n<li>Under the Exceptions column review, conflicting shifts, long shifts and missed clock times. The system will flag each category as an exception and<em><strong> requires<\/strong><\/em> approval\n<ul>\n<li>Conflicting shifts are considered any shift that overlaps a secondary shift within the same timeframe (flagged with a red circle)<\/li>\n<li>Long shift are considered any shift over 12 hours (flagged with a orange circle)<\/li>\n<\/ul>\n<\/li>\n<li>Missed clock times (flagged with a blue circle in the exception column) indicates a manual adjustment to a missed clock in\/out by the end user<\/li>\n<li>Additional exceptions will be shown as a blue circle these are information only to show supervisors a change to the clock in\/clock out time by the employee<\/li>\n<\/ul>\n<\/li>\n<li>Approve employees time segments\n<ul>\n<li>Make sure to address all Exceptions\n<ul>\n<li>Review all exceptions that indicate a red\/orange circle prior to approving<\/li>\n<\/ul>\n<\/li>\n<li>Click on <b>Resolve Period<\/b><\/li>\n<li>Click all <b>Approve <\/b>radio buttons, then click <b>Apply<\/b>, successfully approved when column M indicates a checkmark<\/li>\n<\/ul>\n<\/li>\n<li>Mass Approve departments timesheets\n<ul>\n<li>Ensure all of your Exceptions are resolved<\/li>\n<li>Click on<strong> Group Hours<\/strong><\/li>\n<li>Select <strong>Last Period<\/strong> (defaults to open weeks), click <strong>Update<\/strong>\n<ul>\n<li>If you approve time after the pay period ends make sure the date range reflects the last period<\/li>\n<\/ul>\n<\/li>\n<li>Click on <strong>Resolve Period <\/strong><\/li>\n<li>Click all <b>Approve <\/b>radio buttons , then click <b>Apply<\/b>, successfully approved when column M indicates a checkmark<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<div class=\"colorblock-heading-1\">\n<h3>Additional Information<\/h3>\n<ul>\n<li>When approving timesheets after the pay period ends make sure the date range reflects the Last Period<\/li>\n<li>(Fractions of hours must be rounded to the nearest 15 minutes and entered as a Fraction of the hour \u2013 for example 5.75 \u2013 5hours 45 minutes)<\/li>\n<li>Any time segments flagged with a Red X indicates hours apply to a different department an can <em>only<\/em> be approve by the supervisor of that department.<\/li>\n<li>If your employee has more than one job with a different department, you will receive the following <strong><em>error message<\/em><\/strong>: 9000009999 \u2013 Timeclock Test [XX\/XX\/XXXX XX:XX AM\/PM] One ore more approvals could not be changed due to job code access. Only the supervisor who manages that job can approve the time segment.<\/li>\n<li>Column M will populate a checkmark in the box when the time segment was successfully approved by the Manager (you and\/or a different department)<\/li>\n<\/ul>\n<\/div>\n<div class=\"colorblock-heading-1\">\n<h3>Troubleshooting<\/h3>\n<p>When accessing your department timesheet(s) if you <strong>do not<\/strong> see an individual under your list of employees, it is likely a set-up issue.<\/p>\n<p>Questions regarding employee set-up should be directed to <a href=\"https:\/\/www.macalester.edu\/human-resources\/\">Human Resources<\/a><\/p>\n<\/div>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t    <\/ul>\n\t<\/div>\n<\/accordion-container>\n\n\n\n<section class=\"linked-quotes-block block-container linked-quotes-style-\" >\n      <div class=\"linked-quotes\">\n                 <div class=\"linked-quote\">\n               <div class=\"linked-quote__image\">\n                                        <img decoding=\"async\" alt=\"\" src=\"\" style=\"width: auto; display: block;\">\n                                  <\/div>\n               <div class=\"linked-quote__copy\">\n                   <div class=\"colorblock-heading-1\">\r\n<h5>Are you a visual person? Refer to the how to videos on the Tutorial page<\/h5>\r\n<ul>\r\n \t<li>Timeclock Plus Tutorials: <a href=\"https:\/\/www.macalester.edu\/payroll\/timeclock-plus-tutorials\/time-approvers\/\">Time Approvers<\/a><\/li>\r\n<\/ul>\r\n<\/div>\n                   <div class=\"linked-quote__headline\">\n                                        <\/div> \n             <\/div>\n         <\/div>\n         <\/div>\n<\/section>","protected":false},"excerpt":{"rendered":"<p>As a Time Approver, Payroll requests that you review your employee\u2019s time worked in Timeclock Plus, so that your employee can be paid accurately and on time with no delays. The Timekeeping system allows you to review, edit and approve employee\u2019s timesheets throughout the pay period. Manage Timekeeping Approval Process in Timeclock Plus<\/p>","protected":false},"author":359,"featured_media":0,"parent":102,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-570","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/570","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/users\/359"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/comments?post=570"}],"version-history":[{"count":12,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/570\/revisions"}],"predecessor-version":[{"id":4787,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/570\/revisions\/4787"}],"up":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/102"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/media?parent=570"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}