{"id":568,"date":"2021-06-24T16:10:26","date_gmt":"2021-06-24T16:10:26","guid":{"rendered":"https:\/\/www.macalester.edu\/160-payroll\/?page_id=568"},"modified":"2026-01-02T10:29:46","modified_gmt":"2026-01-02T16:29:46","slug":"monthly-leave-report-entry","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/payroll\/staff-timekeeping\/monthly-leave-report-entry\/","title":{"rendered":"Monthly Leave Report Entry"},"content":{"rendered":"<section class=\"linked-quotes-block block-container linked-quotes-style-\" >\n      <div class=\"linked-quotes\">\n                 <div class=\"linked-quote\">\n               <div class=\"linked-quote__image\">\n                                        <img decoding=\"async\" alt=\"\" src=\"\" style=\"width: auto; display: block;\">\n                                  <\/div>\n               <div class=\"linked-quote__copy\">\n                   <div class=\"colorblock-heading-1\"><h5>Monthly Leave Report Entry<\/h5>\r\n<ul>\r\n\r\nLeave Reports are managed by\u00a0<strong>Payroll<\/strong>.\u00a0 Any questions about submitting or approving a leave report should be directed to payroll @\u00a0<a class=\"email\" href=\"mailto:payroll@macalester.edu\">payroll@macalester.edu<\/a>\r\n\r\nRouting the Leave reports are managed by\u00a0<strong>Human Resources<\/strong>.\u00a0 Any questions regarding the routing of whom receives the leave report should be directed to\u00a0<a class=\"email\" href=\"mailto:hr@macalester.edu\">hr@macalester.edu<\/a><\/div>\n                   <div class=\"linked-quote__headline\">\n                                        <\/div> \n             <\/div>\n         <\/div>\n         <\/div>\n<\/section>\n\n\n<h2 class=\"wp-block-heading\">Monthly Leave Reports for Employee<\/h2>\n\n\n\n<p>Leave Reports are designed for Monthly employee&#8217;s to help navigate on how to<strong>&nbsp;<\/strong>enter leave taken.&nbsp; Please Reference the links below providing step-by-step instructions for task managed by Monthly employees.<\/p>\n\n\n<accordion-container\n    tag=\"section\"\n    class=\"accordion-group block-container\"\n    >\t\n\t<div class=\"accordion-group__outer\">\n\t    \t    <ul class=\"accordion-group__list\">\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-1\"\n\t                        id=\"accordion-group-heading-button-1\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Access Your Leave Report?<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-1\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ul>\n<li>Log onto\u00a0<u>1600grand<\/u><\/li>\n<li>Click on\u00a0<strong>Employee Dashboard<\/strong><\/li>\n<li>Locate\u00a0<strong>My Activities<\/strong>\u00a0menu (on the right)<\/li>\n<li>Click on\u00a0<strong>Enter Leave Report<\/strong><\/li>\n<\/ul>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-2\"\n\t                        id=\"accordion-group-heading-button-2\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">How to Enter Leave Hours?<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-2\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ol>\n<li>Select the<strong>\u00a0Pay period\u00a0<\/strong>the leave was taken, click\u00a0<strong>Start Leave Report\u00a0<\/strong><\/li>\n<li>Use the Calendar\n<ul>\n<li>Select the\u00a0<strong>date\u00a0<\/strong>to report time taken<\/li>\n<li>Use the\u00a0<strong>Earn Code<\/strong>\u00a0drop-down menu to select the\u00a0<strong>appropriate type of leave<\/strong>, and\u00a0<strong>enter the number of hours<\/strong>\u00a0you were away\n<ul>\n<li>Earn codes selections (Vacation\/Sick Time\/Floating Holiday\/Etc.)<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li>Record leave time\n<ul>\n<li>Hours should be entered in quarter hour increments (.00, .25, .50, .75)<\/li>\n<\/ul>\n<\/li>\n<li>Click\u00a0<strong>Save<\/strong>\u00a0in the lower right corner<\/li>\n<li>Once you\u2019ve completed your leave entry, click\u00a0<strong>Preview<\/strong>\u00a0in the lower right corner and click\u00a0<strong>Submit<\/strong><\/li>\n<\/ol>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-3\"\n\t                        id=\"accordion-group-heading-button-3\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">How to make changes to Your Leave Report?<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-3\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<p>To Edit Leave Time Entered<\/p>\n<ol>\n<li>To Edit\n<ul>\n<li>Select the\u00a0<strong>Calendar Date<\/strong>, click the\u00a0<strong>Edit<\/strong>\u00a0(pencil icon on the right)<\/li>\n<li>Make necessary<strong>\u00a0edits to the time section<\/strong>\u00a0as needed<\/li>\n<li>Click\u00a0<strong>Save<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<ol start=\"2\">\n<li>To Copy\n<ul>\n<li>Select the\u00a0<strong>Calendar Date<\/strong><\/li>\n<li>Click the\u00a0<strong>Copy\u00a0<\/strong>(two pages icon on the right)\n<ul>\n<li>Utilizing this function, you will have the opportunity to copy the leave hours entered to any additional applicable days<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<ol start=\"3\">\n<li>To Restart your leave report and clear all of the existing entries\n<ul>\n<li>Click on\u00a0<strong>Restart Time<\/strong>\u00a0(circle arrow in the upper right)\n<ul>\n<li>The system will prompt a\u00a0<strong><em>warning message<\/em><\/strong>\u00a0to verify do you want to remove all of the previously entered time and comments.<\/li>\n<\/ul>\n<\/li>\n<li>To proceed click on\u00a0<strong>Restart Time<\/strong>\u00a0to clear all entries or\u00a0<strong>Cancel<\/strong>\u00a0to go back to the original leave report<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<ol start=\"4\">\n<li>To Delete time segment\n<ul>\n<li>Click on\u00a0<strong>Delete<\/strong>\u00a0(circle with a minus icon on the right)\n<ul>\n<li>The system will prompt a\u00a0<strong><em>warning message<\/em><\/strong>\u00a0to confirm do you want to delete the selected time, Click\u00a0<strong>YES<\/strong>\u00a0to delete<\/li>\n<\/ul>\n<\/li>\n<li>Click\u00a0<strong>Save,\u00a0<\/strong>successfully deleted when no longer visible within the leave report<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<ol start=\"5\">\n<li>To Add comments\n<ul>\n<li>Within the<strong>\u00a0Preview\u00a0<\/strong>screen for a specific employee, scroll down to the bottom to find the\u00a0<strong>Comments Box<\/strong>\n<ul>\n<li>Anyone who can access this leave report will be able to see the comments, such as employee, payroll or<br \/>\nHuman Resources staff<\/li>\n<\/ul>\n<\/li>\n<li>To mask comments from the employee, select the<strong>\u00a0Confidential Comment box<\/strong>\u00a0under the text field<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-4\"\n\t                        id=\"accordion-group-heading-button-4\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">How to submit Your Leave Report for approval?<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-4\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<p>At the end of the month make sure to submit your leave report for approval (<strong>deadline is the 10<sup>th<\/sup>\u00a0of the following month<\/strong>).<\/p>\n<ol>\n<li>Click on\u00a0<strong>Preview<\/strong>, review the leave report for accuracy<\/li>\n<li>Click on\u00a0<strong>Submit<\/strong>\u00a0to send for approval\n<ul>\n<li>Only choose\u00a0<strong>Submit<\/strong>\u00a0if you have completed your leave report<\/li>\n<li>If you need to change your leave report before your supervisor has approved it, you can click on\u00a0<strong>Recall Leave Report<\/strong>\u00a0(bottom right) to make additional changes<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t    <\/ul>\n\t<\/div>\n<\/accordion-container>\n\n\n\n<section class=\"linked-quotes-block block-container linked-quotes-style-\" >\n      <div class=\"linked-quotes\">\n                 <div class=\"linked-quote\">\n               <div class=\"linked-quote__image\">\n                                        <img decoding=\"async\" alt=\"\" src=\"\" style=\"width: auto; display: block;\">\n                                  <\/div>\n               <div class=\"linked-quote__copy\">\n                   <div class=\"colorblock-heading-1\">\r\n<h5>Troubleshooting<\/h5>\r\n<ul>\r\n \t<li>When accessing your department Leave Report(s) if you <strong>do not<\/strong>\u00a0see an individual under your list of employees, it is likely one of two reasons:\r\n<ul>\r\n \t<li>Employee has not started their leave report<\/li>\r\n \t<li>Employee has not submitted their leave report; still in the in-progress queue<\/li>\r\n<\/ul>\r\n<\/li>\r\n \t<li>Access issue with set-up\r\n<ul>\r\n \t<li>Questions regarding access with set-up should be directed to\u00a0<a href=\"https:\/\/www.macalester.edu\/human-resources\/\">Human Resources<\/a><\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<\/div>\n                   <div class=\"linked-quote__headline\">\n                                        <\/div> \n             <\/div>\n         <\/div>\n                 <div class=\"linked-quote\">\n               <div class=\"linked-quote__image\">\n                                        <img decoding=\"async\" alt=\"\" src=\"\" style=\"width: auto; display: block;\">\n                                  <\/div>\n               <div class=\"linked-quote__copy\">\n                   <div class=\"colorblock-heading-1\">\r\n<h5>Deadlines for Leave Report Entry &amp; Approval<\/h5>\r\n<ul>\r\n \t<li>Leave reports are due by the\u00a0<strong>10<sup>th<\/sup>\u00a0of the following month<\/strong>\u00a0(ex: August leave report would be due September 10<sup>th<\/sup>).<\/li>\r\n \t<li>Approval deadline for supervisors is the\u00a0<strong>20<sup>th<\/sup>\u00a0of the following month<\/strong>\u00a0(ex: August leave report needs to be approved by September 20<sup>th<\/sup>)<\/li>\r\n \t<li>A complete payroll schedule, with holidays, is available on the Payroll website.<\/li>\r\n<\/ul>\r\n<strong><em>If you miss the leave report deadline, send an email to\u00a0<a class=\"email\" href=\"mailto:payroll@macalester.edu\">payroll@macalester.edu<\/a>\u00a0(and copy your supervisor) with the number of hours of leave used in the month.<\/em><\/strong>\r\n\r\n<\/div>\n                   <div class=\"linked-quote__headline\">\n                                        <\/div> \n             <\/div>\n         <\/div>\n         <\/div>\n<\/section>","protected":false},"excerpt":{"rendered":"<p>Monthly Leave Reports for Employee Leave Reports are designed for Monthly employee&#8217;s to help navigate on how to&nbsp;enter leave taken.&nbsp; Please Reference the links below providing step-by-step instructions for task managed by Monthly employees.<\/p>","protected":false},"author":359,"featured_media":0,"parent":1856,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-568","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/568","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/users\/359"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/comments?post=568"}],"version-history":[{"count":23,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/568\/revisions"}],"predecessor-version":[{"id":4789,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/568\/revisions\/4789"}],"up":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/1856"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/media?parent=568"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}