{"id":562,"date":"2021-06-24T16:00:15","date_gmt":"2021-06-24T16:00:15","guid":{"rendered":"https:\/\/www.macalester.edu\/160-payroll\/?page_id=562"},"modified":"2026-01-02T10:31:09","modified_gmt":"2026-01-02T16:31:09","slug":"bi-weekly-time-entry-1600grand","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/payroll\/staff-timekeeping\/bi-weekly-time-entry-1600grand\/","title":{"rendered":"Bi-weekly Time Entry (1600grand)"},"content":{"rendered":"<accordion-container\n    tag=\"section\"\n    class=\"accordion-group block-container\"\n    >\t\n\t<div class=\"accordion-group__outer\">\n\t    \t        <h2 class=\"accordion-group__heading\">Quick Timesheet Questions or need guidance? Review the most commonly Helpful quick Tips below<\/h2>\n\t    \t    <ul class=\"accordion-group__list\">\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-1\"\n\t                        id=\"accordion-group-heading-button-1\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Helpful Timesheet Tips<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-1\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<h4>Helpful Tips &amp; Information<\/h4>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium wp-image-2112 aligncenter\" src=\"https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2022\/05\/Helpful-Tips-2-300x219.jpg\" alt=\"Sign that reads Helpful Tips\" width=\"300\" height=\"219\" srcset=\"https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2022\/05\/Helpful-Tips-2-300x219.jpg 300w,   https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2022\/05\/Helpful-Tips-2.jpg 621w\" sizes=\"auto, (max-width: 300px) 100vw, 300px\" \/><\/p>\n<ul>\n<li>Lunch Breaks \u2013\n<ul>\n<li>Lunches are not auto deducted; you are expected to manually record them in your timesheet<\/li>\n<li>Make sure to record your lunch breaks each day during the time taken<\/li>\n<li>A lunch break is considered a consecutive 30 minutes and no less then 20 minutes (as those are considered rest breaks)\n<ul>\n<li>Refer to\u00a0<a href=\"https:\/\/www.macalester.edu\/payroll\/staff-timekeeping\/bi-weekly-time-entry-1600grand\">Enter Time worked<\/a>\u00a0for step-by-step instruction on recording lunch breaks<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li>Multiple codes in one day \u2013\n<ul>\n<li>To record two or more codes in one day use the Add Earn Code button; select from available earn codes from the drop-down menu<\/li>\n<li>Make sure to repeat for each earn code<\/li>\n<\/ul>\n<\/li>\n<li>Time Off such as Vacation\/Floating Holiday\/Sick \u2013\n<ul>\n<li>Remember to record time off in your timesheet on the appropriate day when scheduled and\/or unexpectedly out of the office to ensure paid accurately with no delays<\/li>\n<\/ul>\n<\/li>\n<li>Vacation\/Sick \u2013\n<ul>\n<li>Must be recorded in quarter hour increments (i.e. .25, .50, and .75)\n<ul>\n<li>Refer to\u00a0<a href=\"https:\/\/www.macalester.edu\/payroll\/staff-timekeeping\/bi-weekly-time-entry-1600grand\">Enter Leave Time<\/a>\u00a0for step-by-step instructions n recording time off<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li>Floating Holiday \u2013\n<ul>\n<li>Must be taken as a full day and cannot be broken across multiple days (the intention of the floating holiday is to provide a full day of rest for the employee)<\/li>\n<\/ul>\n<\/li>\n<li>Holidays \u2013\n<ul>\n<li>Do not auto load; you are expected to manually enter them throughout the year in your timesheet<\/li>\n<li>Full Time maximum hours is 7.75 Holiday\n<ul>\n<li>Refer to\u00a0<a href=\"https:\/\/www.macalester.edu\/payroll\/staff-timekeeping\/bi-weekly-time-entry-1600grand\">Enter Holiday Pay<\/a>\u00a0for step-by-step instructions on recording holiday pay<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li>Timesheet \u2013\n<ul>\n<li>If you are unable to record time in the timesheet it could be due to the position ended on a specific date.\u00a0 Contact HR to extend position<\/li>\n<li>Timesheet entry has a fully functional mobile interface<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t    <\/ul>\n\t<\/div>\n<\/accordion-container>\n\n\n<accordion-container\n    tag=\"section\"\n    class=\"accordion-group block-container\"\n    >\t\n\t<div class=\"accordion-group__outer\">\n\t    \t        <h2 class=\"accordion-group__heading\">Need Assistance? Review the how to questions below providing step-by-step instructions<\/h2>\n\t    \t    <ul class=\"accordion-group__list\">\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-1\"\n\t                        id=\"accordion-group-heading-button-1\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Access Your Timesheet<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-1\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<!-- wp:list {\"ordered\":true} --><\/p>\n<ol>\n<li>Log onto <a class=\"external\" href=\"https:\/\/1600grand.macalester.edu\/\">1600grand<\/a><\/li>\n<li>Click on <strong>Employee Dashboard<\/strong><\/li>\n<li>Locate <strong>My Activities <\/strong>menu (on the right)<\/li>\n<li>Click on <strong>Enter time<\/strong>\n<ol><!-- wp:list-item --><\/ol>\n<\/li>\n<\/ol>\n<p><!-- \/wp:list-item --><\/p>\n<p><!-- \/wp:list --><\/p><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-2\"\n\t                        id=\"accordion-group-heading-button-2\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Enter Time worked<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-2\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ol>\n<li>Find the\u00a0<strong>job\/department combination<\/strong>\u00a0you are reporting time for\n<ul>\n<li>Click on<strong>\u00a0Start Timesheet<\/strong>\u00a0to open the timesheet for the first time or<\/li>\n<li>Click on\u00a0<strong>In Progress\u00a0<\/strong>to continue to edit an opened timesheet<\/li>\n<\/ul>\n<\/li>\n<li>Using the calendar:\n<ul>\n<li>Click on the\u00a0<strong>date<\/strong>\u00a0to report time worked<\/li>\n<li>Choose the\u00a0<strong>Earn Code<\/strong>\u00a0from the drop-down menu\n<ul>\n<li>Time Worked<\/li>\n<\/ul>\n<\/li>\n<li>Record Time (Using one of two recording methods)\n<ul>\n<li>Enter time\u00a0<strong>manually<\/strong>\u00a0(HH:MM AM\/PM)<\/li>\n<li>Click on the\u00a0<strong>Clock icon<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Enter\u00a0<strong>Time worked including lunch breaks<\/strong>\u00a0as:\n<ul>\n<li>Enter\u00a0<strong>Start time, Start Break time<\/strong>, then click<strong>\u00a0Add More Time<\/strong>, Enter\u00a0<strong>End Break Time\u00a0<\/strong>and\u00a0<strong>End Time<\/strong><\/li>\n<li>Click\u00a0<strong>Save<\/strong>\u00a0or<\/li>\n<li>Click on the\u00a0<strong>Clock icon<\/strong>, then select the\u00a0<strong>time<\/strong>\u00a0and click\u00a0<strong>Set<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Once you are finished entering time for a day, click on\u00a0<strong>Save<\/strong>\u00a0(lower right)<\/li>\n<\/ul>\n<\/li>\n<li>To Add Additional Time segments\n<ul>\n<li>Click on\u00a0<strong>Add More Time<\/strong><\/li>\n<li>Once you are finished entering time for a day, click on\u00a0<strong>Save<\/strong>\u00a0(lower right)<\/li>\n<\/ul>\n<\/li>\n<li>To Add comments\n<ul>\n<li>Click on\u00a0<strong>Preview<\/strong>\u00a0(bottom right)<\/li>\n<li>Enter\u00a0<strong>comments<\/strong><\/li>\n<li>Click on\u00a0<strong>Submit\u00a0<\/strong>to close the dialog box.<\/li>\n<\/ul>\n<\/li>\n<\/ol><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-3\"\n\t                        id=\"accordion-group-heading-button-3\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Enter Time Leave Time<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-3\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ol>\n<li>Find the\u00a0<strong>job\/department combination<\/strong>\u00a0you are reporting leave time for\n<ul>\n<li>Click on<strong>\u00a0Start Timesheet<\/strong>\u00a0to open the timesheet for the first time or<\/li>\n<li>Click on\u00a0<strong>In Progress\u00a0<\/strong>to continue to edit an opened timesheet<\/li>\n<\/ul>\n<\/li>\n<li>Using the calendar:\n<ul>\n<li>Click on the\u00a0<strong>date<\/strong>\u00a0to report leave<\/li>\n<li>Choose the\u00a0<strong>Earn Code<\/strong>\u00a0from the drop-down menu\n<ul>\n<li>Time off such as Vacation\/Sick Time\/Floating Holiday\/Etc.<\/li>\n<\/ul>\n<\/li>\n<li>Record\u00a0<strong>Leave Time<\/strong>\u00a0(Using one of two recording methods)\n<ul>\n<li>Enter time\u00a0<strong>manually<\/strong>\u00a0(HH:MM AM\/PM)<\/li>\n<li>Click on the\u00a0<strong>Clock icon<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Enter\u00a0<strong>Leave Time<\/strong>\n<ul>\n<li>Enter\u00a0<strong>Start time<\/strong>\u00a0and\u00a0<strong>End Time<\/strong><\/li>\n<li>Click\u00a0<strong>Save<\/strong>\u00a0or<\/li>\n<li>Click on the\u00a0<strong>Clock icon<\/strong>, then select the\u00a0<strong>time<\/strong>\u00a0and click\u00a0<strong>Set<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ol><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-4\"\n\t                        id=\"accordion-group-heading-button-4\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Enter Holiday Pay<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-4\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ol>\n<li>Find the\u00a0<strong>job\/department combination<\/strong>\u00a0you are reporting leave time for\n<ul>\n<li>Click on<strong>\u00a0Start Timesheet<\/strong>\u00a0to open the timesheet for the first time or<\/li>\n<li>Click on\u00a0<strong>In Progress\u00a0<\/strong>to continue to edit an opened timesheet<\/li>\n<\/ul>\n<\/li>\n<li>Using the calendar:\n<ul>\n<li>Click on the\u00a0<strong>date<\/strong>\u00a0to report leave<\/li>\n<li>Choose the\u00a0<strong>Earn Code<\/strong>\u00a0from the drop-down menu\n<ul>\n<li>Regular Paid Holiday<\/li>\n<\/ul>\n<\/li>\n<li>Record\u00a0<strong>Holiday Time<\/strong>\u00a0(Using one of two recording methods)\n<ul>\n<li>Enter time\u00a0<strong>manually<\/strong>\u00a0(HH:MM AM\/PM)<\/li>\n<li>Click on the\u00a0<strong>Clock icon<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Enter\u00a0<strong>Holiday Time\u00a0<\/strong>\n<ul>\n<li>Enter\u00a0<strong>Start time<\/strong>\u00a0and\u00a0<strong>End Time<\/strong><\/li>\n<li>Click\u00a0<strong>Save<\/strong>\u00a0or<\/li>\n<li>Click on the\u00a0<strong>Clock icon<\/strong>, then select the\u00a0<strong>time<\/strong>\u00a0and click\u00a0<strong>Set<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<div class=\"colorblock-heading-1\">\n<h3>Additional Information<\/h3>\n<ul>\n<li>Holiday hours DO NOT Auto-Load<\/li>\n<li>Holiday\u2019s hours need to be manually entered into the timesheet based on individuals FTE (Full-Time max. hours 7.75)<\/li>\n<li>Holiday hours CANNOT exceed 7.75hours<\/li>\n<li>Eligible Holiday hours are prorated per individual based upon their FTE\n<ul>\n<li>For more detailed information refer to\u00a0<a href=\"https:\/\/www.macalester.edu\/human-resources\/\/benefits\/time-off-and-leaves-of-absence\/holidays\/\/#calculating-available-holiday-hours\">Calculating Available Holiday Hours<\/a> on the Benefits page within Human Resources.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><em><strong>Holiday Eligibility is managed by Human Resources.\u00a0 Any questions regarding Eligible Annual Holiday hours should be directed to <a class=\"more\" href=\"https:\/\/www.macalester.edu\/human-resources\/\">Human Resources<\/a>\u00a0or\u00a0<a class=\"email\" href=\"mailto:hr@macalester.edu\">hr@macalester.edu<\/a><\/strong><\/em><\/p>\n<\/div>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-5\"\n\t                        id=\"accordion-group-heading-button-5\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Enter Multiple Earn Codes within one day<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-5\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ol>\n<li>Find the\u00a0<strong>job\/department combination<\/strong>\u00a0you are reporting time for\n<ul>\n<li>Click on<strong>\u00a0Start Timesheet<\/strong>\u00a0to open the timesheet for the first time or<\/li>\n<li>Click on\u00a0<strong>In Progress\u00a0<\/strong>to continue to edit an opened timesheet<\/li>\n<\/ul>\n<\/li>\n<li>Using the calendar:\n<ul>\n<li>Click on the\u00a0<strong>date<\/strong>\u00a0to report time worked<\/li>\n<li>Choose\u00a0<strong>Earn Code<\/strong>\u00a0from the drop-down menu<\/li>\n<li>Record Time (Using one of two recording methods)\n<ul>\n<li>Enter time\u00a0<strong>manually<\/strong>\u00a0(HH:MM AM\/PM)<\/li>\n<li>Click on the\u00a0<strong>Clock icon<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Enter Multiple Earn Codes:\n<ul>\n<li>Enter\u00a0Time worked as\u00a0<strong>Start time\u00a0<\/strong>and<strong>\u00a0End Time<\/strong><\/li>\n<li>Click on\u00a0<strong>Add Earn Code<\/strong><\/li>\n<li>Choose\u00a0<strong>Additional<\/strong>\u00a0<strong>Earn Code\u00a0<\/strong>from the drop-down menu<\/li>\n<li>Enter Time off as\u00a0<strong>Start Time Off\u00a0<\/strong>and<strong>\u00a0End Time Off<\/strong><\/li>\n<li>Click\u00a0<strong>Save<\/strong>\u00a0or<\/li>\n<li>Click on the\u00a0<strong>Clock icon<\/strong>, then select the\u00a0<strong>time<\/strong>\u00a0and click\u00a0<strong>Set<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Once you are finished entering time for a day, click on\u00a0<strong>Save<\/strong>\u00a0(lower right)<\/li>\n<\/ul>\n<\/li>\n<\/ol><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-6\"\n\t                        id=\"accordion-group-heading-button-6\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">To Edit Time Entered<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-6\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ol>\n<li>To Edit\n<ul>\n<li>Select the\u00a0<strong>Time Worked segment<\/strong>, click the\u00a0<strong>Edit<\/strong>\u00a0(pencil icon on the right)<\/li>\n<li>Make necessary edits to the time section as needed<\/li>\n<li>Click\u00a0<strong>Save<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>To Copy\n<ul>\n<li>Select the<strong>\u00a0Time Worked segment<\/strong>, click the\u00a0<strong>Copy<\/strong>\u00a0(two pages icon on the right).\u00a0 Here, you will have the opportunity to copy this Time Worked segment to the end of the pay period through Sunday<\/li>\n<\/ul>\n<\/li>\n<li>To Restart your timecard and clear all of the existing entries\n<ul>\n<li>Click on\u00a0<strong>Restart Time<\/strong>\u00a0(circle arrow in the upper right).\u00a0 The system will prompt a\u00a0<em><strong>warning message<\/strong><\/em>\u00a0to verify you want to remove all of the previously entered time and comments<\/li>\n<li>To proceed click on\u00a0<strong>Restart Time<\/strong>\u00a0to clear all entries or\u00a0<strong>Cancel\u00a0<\/strong>to go back to original timesheet<\/li>\n<\/ul>\n<\/li>\n<li>To Delete time segment\n<ul>\n<li>Click on\u00a0<strong>Delete<\/strong>, (circle with a minus icon on the right)<\/li>\n<li>The system will prompt a<strong><em>\u00a0warning message<\/em>\u00a0<\/strong>to confirm you want to delete the selected time, Click\u00a0<strong>YES\u00a0<\/strong>to delete<\/li>\n<li>Click\u00a0<strong>Save<\/strong>, successfully deleted when no longer visible in the timesheet<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<div class=\"colorblock-heading-1\">\n<h3>Additional Information<\/h3>\n<ul>\n<li>(Fractions of hours must be rounded to the nearest 15 minutes and entered as a Fraction of the hour \u2013 for example 5.75 \u2013 5hours 45 minutes)<\/li>\n<li>Overtime is calculated automatically based on hours entered in the time worked category<\/li>\n<li>Calculated Overtime does not show on the timesheet but will show on the pay stub, after payroll is processed<\/li>\n<\/ul>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-7\"\n\t                        id=\"accordion-group-heading-button-7\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Review a Prior Pay Period<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-7\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ol>\n<li>Click on\u00a0<strong>Prior Period<\/strong>\u00a0(right of the job listing after you select<strong>\u00a0Enter Time<\/strong>), your prior shifts will display<\/li>\n<li>Click on the\u00a0<strong>Pay Period\u00a0<\/strong>(you want to view), hours will display in calendar mode<\/li>\n<li>Click on\u00a0<strong>Preview<\/strong>\u00a0to display Timesheet Detail Summary\n<ul>\n<li>Click on\u00a0<strong>Return\u00a0<\/strong>(bottom right), will go to previous page<\/li>\n<li>Click on\u00a0<strong>Exit Page\u00a0<\/strong>(bottom left), to go to Timesheet Submissions History<\/li>\n<li>Click on\u00a0<strong>Timesheet\u00a0<\/strong>(top left), to go back to the timesheet to edit<\/li>\n<\/ul>\n<\/li>\n<li>Click on\u00a0<strong>Employee Dashboard<\/strong>\u00a0(top left), to go back to the main Dashboard<\/li>\n<\/ol><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-8\"\n\t                        id=\"accordion-group-heading-button-8\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Submit Your Timesheet for Approval<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-8\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ol>\n<li>At the end of the pay period or the last day you work in the pay period make sure to submit your timesheet for approval (Refer to Bi-weekly Payroll calendar on the\u00a0<a class=\"more-long\" href=\"https:\/\/www.macalester.edu\/payroll\/\">Payroll<\/a>\u00a0website for deadlines)<\/li>\n<li>Click on\u00a0<strong>Preview<\/strong>, review the timesheet for accuracy<\/li>\n<li>Click on\u00a0<strong>Submit\u00a0<\/strong>to send for approval\n<ul>\n<li>Only choose\u00a0<strong>Submit<\/strong>\u00a0if you have completed your timesheet<\/li>\n<li>If you need to change your timesheet before your supervisor has approved it, you can click on\u00a0<strong>Recall Timesheet<\/strong>\u00a0(bottom right) to make additional changes<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<div class=\"colorblock-heading-1\">\n<h3>Additional Information<\/h3>\n<ul>\n<li>No data entry may be changed on an Approved timesheet \u2013 contact your supervisor and have them click on\u00a0<strong>Recall\u00a0<\/strong>and then click the\u00a0<strong>Return for correction<\/strong>\u00a0button in the event you find an error that needs correcting<\/li>\n<li>If the timesheet is In-progress does not reflect the full pay period then the job needs to be extended by HR; once the job has been extended; the timesheet will need to be restarted to reflect the full pay period by following the steps below:\n<ol>\n<li>Log onto\u00a0<a href=\"https:\/\/1600grand.macalester.edu\/\">1600grand<\/a>\n<ul>\n<li>Click on\u00a0<strong>Employee Dashboard<\/strong><\/li>\n<li>Locate\u00a0<strong>My Activities\u00a0<\/strong>menu (on the right)<\/li>\n<li>Click on\u00a0<strong>Enter time<\/strong><\/li>\n<li>Click on\u00a0<strong>In-progress<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Restart the timesheet\n<ul>\n<li>Click on\u00a0<strong>Restart Time\u00a0<\/strong>(circle arrow in the upper right).\u00a0 The system will prompt a\u00a0<strong><em>warning message<\/em><\/strong>\u00a0to verify you want to remove all of the previously entered time and comments<\/li>\n<li>To proceed click on\u00a0<strong>Restart Time\u00a0<\/strong>to clear all entries or\u00a0<strong>Cancel\u00a0<\/strong>to go back to original timesheet<\/li>\n<\/ul>\n<\/li>\n<li><strong>Re-enter all time<\/strong>\u00a0(Timesheet will expand the rest of the dates)<\/li>\n<\/ol>\n<\/li>\n<\/ul>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t    <\/ul>\n\t<\/div>\n<\/accordion-container>\n\n\n\n<section class=\"linked-quotes-block block-container linked-quotes-style-\" >\n      <div class=\"linked-quotes\">\n                 <div class=\"linked-quote\">\n               <div class=\"linked-quote__image\">\n                                        <img decoding=\"async\" alt=\"\" src=\"\" style=\"width: auto; display: block;\">\n                                  <\/div>\n               <div class=\"linked-quote__copy\">\n                   <div class=\"colorblock-heading-1\"><h5>Deadlines for Timesheet Entry &amp; Approval<\/h5><ul> \t<li><strong>Hourly Timesheets<\/strong>\u00a0are due\u00a0<strong>Monday by 4:30 p.m.<\/strong>\u00a0(after the end of the pay period being reported)<\/li><\/ul><p style=\"text-align: center\"><strong>Miss deadline?<\/strong>\u00a0Complete the online\u00a0<a href=\"https:\/\/www.macalester.edu\/payroll\/general-information-faq\/forms-resources\/#timesheet-correction-request\">Timesheet Correction Request<\/a>\u00a0process<\/p><ul> \t<li>Approval deadline for supervisors, is\u00a0<strong>Tuesday by 12 p.m. (Noon)<\/strong>\u00a0(after the end of the pay period)<\/li> \t<li>A complete payroll schedule, with holidays, is available on the\u00a0<a class=\"more-long\" href=\"https:\/\/www.macalester.edu\/payroll\/\">Payroll<\/a>\u00a0website<\/li><\/ul><\/div>\n                   <div class=\"linked-quote__headline\">\n                                        <\/div> \n             <\/div>\n         <\/div>\n                 <div class=\"linked-quote\">\n               <div class=\"linked-quote__image\">\n                                        <img decoding=\"async\" alt=\"\" src=\"\" style=\"width: auto; display: block;\">\n                                  <\/div>\n               <div class=\"linked-quote__copy\">\n                   <div class=\"colorblock-heading-1\"><h5>Troubleshooting 1600grand or Employee Dashboard<\/h5>Problems with access to <strong>1600grand<\/strong> or <strong>Employee Dashboard<\/strong>?<strong><em>Troubleshooting Tips:<\/em><\/strong><ul> \t<li>Use a alternate browser Internet Explorer browser (PC) or Safari browser (Mac) to access 1600grand<\/li> \t<li>Clear your cache or browser history<\/li> \t<li>Contact the ITS Help Desk at <a href=\"tel:651-696-6436\">651 696-6525<\/a> or <a class=\"email\" href=\"\/cdn-cgi\/l\/email-protection#86eee3eaf6e2e3f5edc6ebe7e5e7eae3f5f2e3f4a8e3e2f3\"><span class=\"__cf_email__\" data-cfemail=\"dfb7bab3afbbbaacb49fb2bebcbeb3baacabbaadf1babbaa\">[email\u00a0protected]<\/span><\/a><\/li><\/ul><em><strong>The job I need to report time for doesn\u2019t appear on the Employee Dashboard it is most likely an issue with paperwork not being turned in for your hire (either you or your supervisor).<\/strong><\/em><ul> \t<li>Talk to your supervisor \u2013 verify that all of the paperwork was turned in to Human Resources<\/li> \t<li>Contact Human Resources at <a href=\"tel:651-696-6280\">651-696-6280<\/a> or <a class=\"email\" href=\"\/cdn-cgi\/l\/email-protection#29415b6944484a48454c5a5d4c5b074c4d5c\"><span class=\"__cf_email__\" data-cfemail=\"8ae2f8cae7ebe9ebe6eff9feeff8a4efeeff\">[email\u00a0protected]<\/span><\/a><\/li><\/ul><\/div>\n                   <div class=\"linked-quote__headline\">\n                                        <\/div> \n             <\/div>\n         <\/div>\n         <\/div>\n<\/section>\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><\/h2>","protected":false},"excerpt":{"rendered":"","protected":false},"author":359,"featured_media":0,"parent":1856,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-562","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/562","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/users\/359"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/comments?post=562"}],"version-history":[{"count":106,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/562\/revisions"}],"predecessor-version":[{"id":4791,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/562\/revisions\/4791"}],"up":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/1856"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/media?parent=562"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}