{"id":56,"date":"2017-10-04T20:29:02","date_gmt":"2017-10-04T20:29:02","guid":{"rendered":"https:\/\/www.macalester.edu\/160-grants-accounting\/faq\/"},"modified":"2024-10-31T20:52:52","modified_gmt":"2024-10-31T20:52:52","slug":"faq","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/grants-accounting\/faq\/","title":{"rendered":"Frequently Asked Questions (FAQ)"},"content":{"rendered":"<section class=\"link-group block-container\" >\n            <div class=\"link-group__heading-row\">\n            <div class=\"link-group__heading-container\">\n                <h2 class=\"base-lockup__heading\">FAQs<\/h2>\n            <\/div>\n        <\/div>\n        <div class=\"link-group__featured-row\">\n        <div class=\"link-group__featured-inner\">\n            <div class=\"link-group__featured-inner-inner\">\n                <ul class=\"link-group__featured-link\">\n                                            <li class=\"link-group__link-item\">\n                            <a class=\"base-cta-featured\" href=\"https:\/\/www.macalester.edu\/grants-accounting\/faq\/#NEWAWARDS\" target=\"_self\">\n\t\t\t\t\t\t\t    Questions about New Awards\n\t\t\t\t\t\t\t    <svg aria-hidden=\"true\" class=\"base-symbol base-cta-featured__arrow\" viewbox=\"0 0 24 24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-arrow.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t\t\t\t\t\t\t<\/a>\n                        <\/li>\n                                            <li class=\"link-group__link-item\">\n                            <a class=\"base-cta-featured\" href=\"https:\/\/www.macalester.edu\/grants-accounting\/faq\/#GRANTEXPENSES\" target=\"_self\">\n\t\t\t\t\t\t\t    Questions about Grant Expenses\n\t\t\t\t\t\t\t    <svg aria-hidden=\"true\" class=\"base-symbol base-cta-featured__arrow\" viewbox=\"0 0 24 24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-arrow.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t\t\t\t\t\t\t<\/a>\n                        <\/li>\n                                            <li class=\"link-group__link-item\">\n                            <a class=\"base-cta-featured\" href=\"https:\/\/www.macalester.edu\/grants-accounting\/faq\/#BUDGETMONITORING\" target=\"_self\">\n\t\t\t\t\t\t\t    Questions about Budget Monitoring and Transaction Detail\n\t\t\t\t\t\t\t    <svg aria-hidden=\"true\" class=\"base-symbol base-cta-featured__arrow\" viewbox=\"0 0 24 24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-arrow.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t\t\t\t\t\t\t<\/a>\n                        <\/li>\n                                            <li class=\"link-group__link-item\">\n                            <a class=\"base-cta-featured\" href=\"https:\/\/www.macalester.edu\/grants-accounting\/faq\/#REPORTSANDREVIEWS\" target=\"_self\">\n\t\t\t\t\t\t\t    Questions about Reports and Reviews\n\t\t\t\t\t\t\t    <svg aria-hidden=\"true\" class=\"base-symbol base-cta-featured__arrow\" viewbox=\"0 0 24 24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-arrow.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t\t\t\t\t\t\t<\/a>\n                        <\/li>\n                                            <li class=\"link-group__link-item\">\n                            <a class=\"base-cta-featured\" href=\"https:\/\/www.macalester.edu\/grants-accounting\/faq\/#GRANTREVISIONS\" target=\"_self\">\n\t\t\t\t\t\t\t    Questions about Grant Revisions (Extensions, Budget Revisions, Other Changes)\n\t\t\t\t\t\t\t    <svg aria-hidden=\"true\" class=\"base-symbol base-cta-featured__arrow\" viewbox=\"0 0 24 24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-arrow.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t\t\t\t\t\t\t<\/a>\n                        <\/li>\n                                            <li class=\"link-group__link-item\">\n                            <a class=\"base-cta-featured\" href=\"https:\/\/www.macalester.edu\/grants-accounting\/faq\/#FINANCIALPLANNING\" target=\"_self\">\n\t\t\t\t\t\t\t    Questions about Financial Planning, Grant Balances and Indirect Fund Balances\n\t\t\t\t\t\t\t    <svg aria-hidden=\"true\" class=\"base-symbol base-cta-featured__arrow\" viewbox=\"0 0 24 24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-arrow.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t\t\t\t\t\t\t<\/a>\n                        <\/li>\n                                            <li class=\"link-group__link-item\">\n                            <a class=\"base-cta-featured\" href=\"https:\/\/www.macalester.edu\/grants-accounting\/faq\/#CFRPINFO\" target=\"_self\">\n\t\t\t\t\t\t\t    Questions about Corporate and Foundation Relations and Proposal Information\n\t\t\t\t\t\t\t    <svg aria-hidden=\"true\" class=\"base-symbol base-cta-featured__arrow\" viewbox=\"0 0 24 24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-arrow.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t\t\t\t\t\t\t<\/a>\n                        <\/li>\n                                    <\/ul>\n            <\/div>\n        <\/div>\n    <\/div>\n<\/section>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"NEWAWARDS\">New Awards<\/h3>\n\n\n\n<h4 class=\"wp-block-heading\"><a><\/a>What is the Proposal Preparation and Grant Management Guide (PPGMG)?<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.macalester.edu\/grants-accounting\/faq\/#PPGMG\">What is the Proposal Preparation and Grant Management Guide (PPGMG)?<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.macalester.edu\/grants-accounting\/faq\/#AWARDDOCS\">I was just notified that my proposal was funded. What should I do with the award documentation?<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.macalester.edu\/grants-accounting\/faq\/#FINANCIALACCOUNTING\">How will the financial accounting work for my grant?<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.macalester.edu\/grants-accounting\/faq\/#INCUREXPENSES\">Do I have to wait for Macalester to receive the money in order to incur expenses on my grant?<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.macalester.edu\/grants-accounting\/faq\/#GRANTACCESS\">What part of the funds do I have access to if my grant is funded over the life of the grant instead of at the beginning?<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.macalester.edu\/grants-accounting\/faq\/#FOAPAL\">What is my grant\u2019s FOAPAL and where can I find it?<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.macalester.edu\/grants-accounting\/faq\/#GRANTDATA\">What is the Grant Data Form?<\/a><\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"PPGMG\">What is the Proposal Preparation and Grant Management Guide (PPGMG)? <\/h4>\n\n\n\n<p>The PPGMG is our guide to proposals and grant administration. It contains varied and detailed information for your use and can be found on the&nbsp;<a href=\"https:\/\/www.macalester.edu\/grants-accounting\/grantlifecycle\/\">Grant Lifecycle<\/a>&nbsp;page.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.macalester.edu\/grants-accounting\/faq\/#NEWAWARDS\">Back to New Awards FAQ<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"AWARDDOCS\"><a><\/a>I was just notified that my proposal was funded. What should I do with the award documentation?<\/h4>\n\n\n\n<p>Send all award related documents to&nbsp;<a href=\"https:\/\/www.macalester.edu\/supportmac\/grants\/\">Foundation, Government and Corporate Relations<\/a>. They will work with Grants Accounting to set up the grant and meet with you.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.macalester.edu\/grants-accounting\/faq\/#NEWAWARDS\">Back to New Awards FAQ<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"FINANCIALACCOUNTING\"><a><\/a>How will the financial accounting work for my grant?<\/h4>\n\n\n\n<p>Once you have submitted your award notification to&nbsp;<a href=\"https:\/\/www.macalester.edu\/supportmac\/grants\/\">Foundation, Government and Corporate Relations<\/a>, the grant will be set up and a meeting will be arranged with you, Grant, Foundation and Corporate Relations, and Grants Accounting to review the administration of the grant.&nbsp;Grants Accounting will work with you throughout the project to manage the financial administration of the grant.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.macalester.edu\/grants-accounting\/faq\/#NEWAWARDS\">Back to New Awards FAQ<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"INCUREXPENSES\"><a><\/a>Do I have to wait for Macalester to receive the money in order to incur expenses on my grant?<\/h4>\n\n\n\n<p>If circumstances require you to expend funds either before an award letter is received (your proposal was recommended for funding) or before the authorized project start date, contact&nbsp;<a href=\"https:\/\/www.macalester.edu\/supportmac\/grants\/\">Foundation, Government and Corporate Relations<\/a>.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.macalester.edu\/grants-accounting\/faq\/#NEWAWARDS\">Back to New Awards FAQ<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"GRANTACCESS\"><a><\/a>What part of the funds do I have access to if my grant is funded over the life of the grant instead of at the beginning?<\/h4>\n\n\n\n<p>Generally, you have access to the amount awarded by the funder, but this varies by funder. Contact the&nbsp;<a href=\"https:\/\/www.macalester.edu\/businessservices\/staff\/#GrantsAccountant\">Grants Accountant<\/a>&nbsp;for your specific grant.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.macalester.edu\/grants-accounting\/faq\/#NEWAWARDS\">Back to New Awards FAQ<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"FOAPAL\"><a><\/a>What is my grant\u2019s FOAPAL and where can I find it?<\/h4>\n\n\n\n<p>Each grant is assigned a unique&nbsp;<a href=\"https:\/\/www.macalester.edu\/businessservices\/faq\/#FOAPAL\">FOAPAL<\/a>.&nbsp;This FOAPAL is on the Grant Data Form that is provided via email and at the new grant meeting.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.macalester.edu\/grants-accounting\/faq\/#NEWAWARDS\">Back to New Awards FAQ<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"GRANTDATA\"><a><\/a>What is the Grant Data Form?<\/h4>\n\n\n\n<p>The Grant Data Form provides information to help you administer your grant including the&nbsp;<a href=\"https:\/\/www.macalester.edu\/businessservices\/faq\/#FOAPAL\">FOAPAL<\/a>, project dates, report dates, and approvals. The form is sent to the PI\/PD, grant administrator and others on campus. If an extension is granted, additional funding provided or other changes occur, the form is updated and the Revised Grant Data Form is sent to the same people.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.macalester.edu\/grants-accounting\/faq\/#NEWAWARDS\">Back to New Awards FAQ<\/a><\/p>\n\n\n\n<p><a href=\"#top\">Back to top<\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"GRANTEXPENSES\">Grant Expenses<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTEXPENSEDOCUMENTATION\">What kind of documentation is required for grant expenses?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#EXPENSES\">How do I know what expenses can be charged to my grant?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#LUNCH\">I would like to take my research student out to lunch. Can I charge the cost to my federal grant?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#DIRECTCOSTS\">What are direct costs?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#ACTIVITYCODES\">What are Activity Codes and must I use them?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#SUPPORTCCOSTS\">What are participant support costs?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#SUMMER\">How do I request summer salary from my grant?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#HIRESTUDENT\">How do I hire a student to work on my grant?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#AUTHORIZED\">Who is authorized to approve expenses on my grant?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#PAY\">How do I pay expenses from the grant?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#PCARD\">Can I use my Pcard for grant expenses?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#PCARDCHARGES\">When are Pcard charges reflected in Finance Reports via Argos?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#CONTRACT\">I need to contract for services on my grant. Who do I contact?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#SUBAWARD\">My grant includes a subaward. Who issues the contract to my collaborator?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#INVOICE\">My collaborator\u2019s institution sent an invoice. What should I do with it?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#EQUIPMENT\">Do I need approval from the College to buy equipment for my project?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTTRAVEL\">How do I book grant-funded travel?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#INDIRECT\">What are indirect costs and how do they affect my grant?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#DIRECTINDIRECT\">What is the difference between direct and indirect costs?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#PIPD\">When are indirect costs charged to my grant and when is the PI\/PD portion added to my indirect fund?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#WRONGPLACE\">What should I do if I charged a grant expense to the wrong place?<\/a><\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"GRANTEXPENSEDOCUMENTATION\">What kind of documentation is required for grant expenses?<\/h4>\n\n\n\n<p>A description of the expenses, including justification for the project, and original detailed receipts are required.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTEXPENSES\">Back to Grant Expenses<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"EXPENSES\">How do I know what expenses can be charged to my grant?<\/h4>\n\n\n\n<p>Generally, expenses in the approved budget are allowable and may be charged to the grant, but keep in mind that the expenses must be integral and necessary to the project.&nbsp;General expenses such as office supplies and ink cartridges should not be charged to grants.&nbsp;These are considered overhead and are covered under our indirect cost rate. The&nbsp;<a href=\"https:\/\/docs.google.com\/document\/d\/1QfXC-5-x7a5CJy9FIGMun8CiqI7G2N2v1f8cAF5oJcI\/view\">Allowable and Unallowable Charges to Federal Grants (gDoc)<\/a>&nbsp;document provides guidance. See <a href=\"https:\/\/www.macalester.edu\/businessservices\/checkrequest\/\">Check Request. <\/a>, it may be helpful.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTEXPENSES\">Back to Grant Expenses<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"LUNCH\">I would like to take my research students out to lunch. Can I charge the cost to my federal grant?<\/h4>\n\n\n\n<p>Probably not. The federal government does not allow the cost of local meals to be charged to a&nbsp;grant unless it is part of a workshop or other activity that is included in the approved budget.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTEXPENSES\">Back to Grant Expenses<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"DIRECTCOSTS\">What are direct costs?<\/h4>\n\n\n\n<p>Direct costs are those costs that can be identified specifically with your particular sponsored project. This includes, but is not limited to: grant salary and fringe benefits, materials and supplies, travel, consulting services, equipment, and publication charges.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTEXPENSES\">Back to Grant Expenses<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"ACTIVITYCODES\">What are Activity Codes and must I use them?<\/h4>\n\n\n\n<p>An Activity Code is a 4-digit code appended to the end of the&nbsp;<a href=\"https:\/\/www.macalester.edu\/businessservices\/faq\/#FOAPAL\">FOAPAL<\/a>&nbsp;to track specific types of expenses.&nbsp;Generally, use of Activity Codes, while optional is encouraged. However, grants with participant support costs require the use of&nbsp;<a href=\"https:\/\/www.macalester.edu\/businessservices\/activitycodes\/\">Activity Codes<\/a>. &nbsp;Contact the&nbsp;<a href=\"https:\/\/www.macalester.edu\/businessservices\/staff\/#GrantsAccountant\">Grants Accountant<\/a>&nbsp;for more information.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTEXPENSES\">Back to Grant Expenses<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"SUPPORTCCOSTS\">What are participant support costs?<\/h4>\n\n\n\n<p>Some federal training grants categorize the costs of training the participants (trainees) in a category called \u201cparticipant support.\u201d This category may include stipends, travel, and other costs.&nbsp;The government requires us to keep these costs separate in Banner which we do by using&nbsp;<a href=\"https:\/\/www.macalester.edu\/businessservices\/activitycodes\/\">Activity Codes<\/a>.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTEXPENSES\">Back to Grant Expenses<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"SUMMER\">How do I request summer salary from my grant?<\/h4>\n\n\n\n<p>To receive summer salary you must download and complete the&nbsp;<a href=\"https:\/\/www.macalester.edu\/human-resources\/employee-status-forms\/\">Employee Status Forms<\/a>. As you complete the form, keep in mind summer salary is calculated on a monthly basis. A faculty member may request summer salary in the months of June, July and August equal to 1\/9 of their academic year salary for each month.&nbsp; Summer salary is paid in the months worked on the grant.&nbsp;Contact the&nbsp;<a href=\"https:\/\/www.macalester.edu\/provost\/\">Assistant Provost<\/a>&nbsp;to complete the Faculty Status Form.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTEXPENSES\">Back to Grant Expenses<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"HIRESTUDENT\">How do I hire a student to work on my grant?<\/h4>\n\n\n\n<p>Contact&nbsp;<a href=\"https:\/\/www.macalester.edu\/academicprograms\/\">Academic Advising<\/a>&nbsp;to hire a student for the summer. During the academic year, contact&nbsp;<a href=\"https:\/\/www.macalester.edu\/hr\">Human Resources<\/a>.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTEXPENSES\">Back to Grant Expenses<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"AUTHORIZED\">Who is authorized to approve expenses on my grant?<\/h4>\n\n\n\n<p>Generally, the PI\/PD can approve expenses up to $2,000. However, reimbursement to one\u2019s self requires&nbsp;authorization of the Line Officer regardless of the amount. The Line Officer can approve amounts up to $10,000. Purchases between $10,000-$100,000 require the approval of the VP for Finance and Admin. Amounts greater than $100,000 require authorization by the President. Approvals for your grant are listed on your Grant Data Form.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTEXPENSES\">Back to Grant Expenses<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"PAY\">How do I pay expenses from the grant?<\/h4>\n\n\n\n<p>Expenses are paid using a variety of methods including:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Use the&nbsp;<a href=\"https:\/\/www.macalester.edu\/businessservices\/sec\/\">Standard Engagement Contract<\/a>&nbsp;to pay non-employees<\/li>\n\n\n\n<li><a href=\"https:\/\/www.macalester.edu\/businessservices\/checkrequest\/\">Check Request<\/a>&nbsp;to seek reimbursement for yourself, a student or other Macalester employee<\/li>\n\n\n\n<li>Macalester Pcard, when possible, if appropriate approvals are obtained<\/li>\n\n\n\n<li><a href=\"https:\/\/www.macalester.edu\/businessservices\/expensereport\/\">Expense Report<\/a>&nbsp;to seek reimbursement for travel expenses; submit vendor invoices to Payables for payment processing.<\/li>\n<\/ul>\n\n\n\n<p>All documents must have the correct&nbsp;<a href=\"https:\/\/www.macalester.edu\/businessservices\/faq\/#FOAPAL\">FOAPAL<\/a>, appropriate supporting documentation, justification for the project, and proper approvals.&nbsp;Reimbursement to one\u2019s self requires the authorization of the Line Officer regardless of the amount.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTEXPENSES\">Back to Grant Expenses<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"PCARD\">Can I use my Pcard for grant expenses?<\/h4>\n\n\n\n<p>Yes, if the Pcard default&nbsp;<a href=\"https:\/\/www.macalester.edu\/businessservices\/faq\/#FOAPAL\">FOAPAL<\/a>&nbsp;is the grant. Or&nbsp;if appropriate approvals are obtained.&nbsp;Expenses must have the correct approvals.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTEXPENSES\">Back to Grant Expenses<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"PCARDCHARGES\">When are Pcard charges reflected in Finance Reports via Argos?<\/h4>\n\n\n\n<p>Pcard charges are typically posted to Banner \/ Argos by the 20th of the following month. &#8220;Why does this take so long?&#8221; Here is the timeline for the required processes for each month&#8217;s cycle:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>1st &#8211; 6th of the month: Cardholder reconciliation<\/li>\n\n\n\n<li>7th &#8211; 10th of the month: Approvals<\/li>\n\n\n\n<li>11th &#8211; 15th of the month: Pcard Administrator reviews data<\/li>\n\n\n\n<li>15th &#8211; 20th of the month: Data into Banner<\/li>\n<\/ul>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTEXPENSES\">Back to Grant Expenses<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"CONTRACT\">I need to contract for services on my grant. Who do I contact?<\/h4>\n\n\n\n<p>Macalester has a contract template that may be used.&nbsp;Contact&nbsp;<a href=\"http:\/\/macalester.edu\/businessservices\/staff\/#PurchAPMGR\">Purchasing and AP Manager<\/a>&nbsp;or the&nbsp;<a href=\"http:\/\/macalester.edu\/businessservices\/staff\/#GrantsAccountant\">Grants Accountant<\/a>&nbsp;for assistance.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTEXPENSES\">Back to Grant Expenses<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"SUBAWARD\"><a><\/a>My grant includes a subaward. Who issues the contract to my collaborator?<\/h4>\n\n\n\n<p>The&nbsp;<a href=\"https:\/\/webdb.macalester.edu\/businessservices\/staff\/#GrantsAccountant\"><\/a><a href=\"http:\/\/macalester.edu\/businessservices\/staff\/#GrantsAccountant\">Grants Accountant<\/a>&nbsp;will issue a subaward agreement to the collaborating institution as well as amendments to the contract as needed.&nbsp;You will receive a copy of the contract and any amendments. If you are a subawardee on a grant, the prime recipient institution will issue a subaward agreement to Macalester.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTEXPENSES\">Back to Grant Expenses<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"INVOICE\"><a><\/a>My collaborator\u2019s institution sent an invoice. What should I do with it?<\/h4>\n\n\n\n<p>Review the invoice and approve it for payment only if the work performed is satisfactory and expenses are accurate. Once approved send the invoice to the&nbsp;<a href=\"http:\/\/macalester.edu\/businessservices\/staff\/#GrantsAccountant\">Grants Accountant<\/a>&nbsp;for review before payment processing. If you do not agree with the invoice, contact the&nbsp;<a href=\"http:\/\/macalester.edu\/businessservices\/staff\/#GrantsAccountant\">Grants Accountant<\/a>&nbsp;who will work with you to contact your collaborator\u2019s institution.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTEXPENSES\">Back to Grant Expenses<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"EQUIPMENT\"><a><\/a>Do I need approval from the College to buy equipment for my project?<\/h4>\n\n\n\n<p>Yes. If the equipment is included in the approved budget, you will need to complete a Purchase Order and obtain the appropriate approvals. Otherwise, purchasing equipment may require a budget revision. Fill out a&nbsp;<a href=\"https:\/\/docs.google.com\/forms\/d\/e\/1FAIpQLSdbNQE-4cMApcT2m5lCnGse2o8yPYz-26j7kLLQfFEytl4CiA\/viewform\">Grant Revision Request Form<\/a>&nbsp;to request the budget changes and send it to&nbsp;<a href=\"https:\/\/www.macalester.edu\/supportmac\/grants\/\">Foundation, Government and Corporate Relations<\/a>&nbsp;for review.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTEXPENSES\">Back to Grant Expenses<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"GRANTTRAVEL\"><a><\/a>How do I book grant-funded travel?<\/h4>\n\n\n\n<p>Follow College policies and procedures for work-related travel.&nbsp;Remember that in most cases, federally funded projects require you to use US flag carriers for air travel. Macalester requires you to use coach or economy class when traveling.&nbsp;Foreign travel must be approved by the funder.&nbsp;Contact the&nbsp;<a href=\"http:\/\/macalester.edu\/businessservices\/staff\/#GrantsAccountant\">Grants Accountant<\/a> for assistance.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTEXPENSES\">Back to Grant Expenses<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"INDIRECT\"><a><\/a>What are indirect costs and how do they affect my grant?<\/h4>\n\n\n\n<p>Often funders allow us to charge indirect costs as an expense to the grant. Usually calculated as a percentage of wages or total direct costs, indirect costs represent an estimate of Macalester\u2019s overhead on grants, e.g. facilities costs, utilities, internet access and general network services, etc. Please note that items such as office supplies, postage, local telephone costs, memberships and administrative support are not to be included as direct costs on your grants. These are items covered under our indirect cost rate. If certain criteria are met, Macalester shares a portion of the indirects received with PI\/PD\u2019s and deposits that portion into an indirect fund for use by the PI\/PD.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTEXPENSES\">Back to Grant Expenses<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"DIRECTINDIRECT\"><a><\/a>What is the difference between direct and indirect costs?<\/h4>\n\n\n\n<p>Direct costs are specifically identifiable to your project, whereas, indirect costs cannot be identified readily as related to your project. Examples of direct costs include your grant salary and benefits, travel, and the cost of materials and supplies used to implement the project. Examples of indirect costs include the cost of utilities for the building where you conduct your project activities, general office supplies, and the salaries and benefits of administrative staff who support grants.<\/p>\n\n\n\n<p>Direct costs are charged directly to the grant when incurred. The indirect costs charged to your grant are usually calculated as a percentage of wages or total direct costs. They represent an estimate of Macalester\u2019s overhead on grants.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTEXPENSES\">Back to Grant Expenses<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"PIPD\"><a><\/a>When are indirects charged to my grant and when is the PI\/PD portion added to my indirect fund?<\/h4>\n\n\n\n<p>Indirects are charged to grants when financial reports are prepared. This may be quarterly, semi-annually or annually depending upon the funder\u2019s reporting requirements. The PI\/PD portion is added to their indirect fund at the time the indirect expense is charged to the grant.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTEXPENSES\">Back to Grant Expenses<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"WRONGPLACE\"><a><\/a>What should I do if I charged a grant expense to the wrong place?<\/h4>\n\n\n\n<p>Moving funds from one budget\u00a0<a href=\"https:\/\/www.macalester.edu\/businessservices\/faq\/#FOAPAL\">FOAPAL<\/a>\u00a0to another is considered a Cost Transfer. A\u00a0<a href=\"https:\/\/www.macalester.edu\/businessservices\/je\/\">Journal Entry<\/a>\u00a0must be completed and a\u00a0<a href=\"https:\/\/www.macalester.edu\/grants-accounting\/wp-content\/uploads\/sites\/607\/2024\/07\/Cost-Transfer-Form-072024.xlsx\">Cost Transfer Form (XLSX)<\/a>\u00a0may be required. Please download and review the\u00a0<a href=\"https:\/\/docs.google.com\/document\/d\/1XW_pK_cdOE2uPkg2umYdemtBVtEVnIvMfTj1xIh7gXs\/preview#heading=h.2g7vn71qbni\">Cost Transfer Policy (gDoc)<\/a>\u00a0for more information. Contact the\u00a0<a href=\"http:\/\/macalester.edu\/businessservices\/staff\/#GrantsAccountant\">Grants Accountant<\/a>\u00a0for assistance.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTEXPENSES\">Back to Grant Expenses<\/a><\/p>\n\n\n\n<p><a href=\"#top\">Back to top<\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"BUDGETMONITORING\">Budget Monitoring and Transaction Detail<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#MONITOR\">How should I monitor the budget for my grant?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#REPORT\">Can I run a report to see the transaction detail of my grant expenses?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#FINSYS\">How do I gain access to a grant in the financial system?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#EXPENSENOT\">What should I do if I do not see an expense in my grant that should be there?<\/a><\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"MONITOR\"><a><\/a>How should I monitor the budget for my grant?<\/h4>\n\n\n\n<p>Grants Accounting recommends that you review your budget and all expenses in Finance Reports via Argos at least once a month in order to avoid cost overruns and identify any misallocations. Contact the&nbsp;<a href=\"https:\/\/www.macalester.edu\/businessservices\/staff\/#GrantsAccountant\">Grants Accountant<\/a>&nbsp;if you need assistance or have questions.&nbsp;Grants Accounting will review the grant on a quarterly basis and provide financial updates or prepare estimates as needed.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#BUDGETMONITORING\">Back to Budget Monitoring and Transaction Detail<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"REPORT\"><a><\/a>Can I run a report to see the transaction detail of my grant expenses?<\/h4>\n\n\n\n<p>Yes, the Grant Transactions report is available via the&nbsp;<a href=\"https:\/\/argos.macalester.edu\/argos\/awv\/\">Finance Reporting via Argos<\/a>&nbsp;under the \u201cBusiness Services Reports\u201d folder. For more information about Argos, visit the&nbsp;<a href=\"https:\/\/www.macalester.edu\/businessservices\/training\/#ARGOS\">Business Services Training Site<\/a>&nbsp;or contact the&nbsp;<a href=\"http:\/\/macalester.edu\/businessservices\/staff\/#BusinessServicesSystemsManager\">Business Services Systems Manager<\/a>&nbsp;for training or the&nbsp;<a href=\"https:\/\/www.macalester.edu\/businessservices\/staff\/#GrantsAccountant\">Grants Accountant<\/a>&nbsp;for assistance on the Grant Transactions report.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#BUDGETMONITORING\">Back to Budget Monitoring and Transaction Detail<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"FINSYS\"><a><\/a>How do I gain access to a grant in the financial system?<\/h4>\n\n\n\n<p>Contact the&nbsp;<a href=\"https:\/\/www.macalester.edu\/businessservices\/staff\/#GrantsAccountant\">Grants Accountant<\/a>&nbsp;who will initiate the process.<\/p>\n\n\n\n<p>When a grant is set up, the PI decides who should have access to the financial information. If, after the grant has been set up, the need arises for someone else to have access, the PI can authorize this, and the Grants Accountant will complete the form.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#BUDGETMONITORING\">Back to Budget Monitoring and Transaction Detail<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"EXPENSENOT\"><a><\/a>What should I do if I do not see an expense in my grant that should be there?<\/h4>\n\n\n\n<p>The expense may not have posted to Banner or the expense may have posted to the wrong&nbsp;<a href=\"https:\/\/www.macalester.edu\/businessservices\/faq\/#foapals\">FOAPAL<\/a>.&nbsp;Contact the&nbsp;<a href=\"https:\/\/www.macalester.edu\/businessservices\/staff\/#GrantsAccountant\">Grants Accountant<\/a>&nbsp;for assistance.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#BUDGETMONITORING\">Back to Budget Monitoring and Transaction Detail<\/a><\/p>\n\n\n\n<p><a href=\"#top\">Back to top<\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"REPORTSANDREVIEWS\">Reports and Reviews<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#PREPARES\">Who prepares the grant financial reports?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#NARRATIVE\">Who will submit the narrative and financial reports?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#TIMEANDEFFORT\">What is a Time &amp; Effort Report?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#QUARTERLY\">What is a quarterly review?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#KEEP\">How long should I keep my project records and the documents supporting Time &amp; Effort Reports?<\/a><\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"PREPARES\"><a><\/a>Who prepares the grant financial reports?<\/h4>\n\n\n\n<p>Grants Accounting prepares all financial reports with assistance from PI\/PD\u2019s and grant administrators.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#REPORTSANDREVIEWS\">Back to Reports and Reviews<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"NARRATIVE\"><a><\/a>Who will submit the narrative and financial reports?<\/h4>\n\n\n\n<p>It depends on the funder. All NSF narrative reports are submitted by the PI. PI\u2019s submit narrative reports to a few other funders,&nbsp;<a href=\"https:\/\/www.macalester.edu\/supportmac\/grants\/\">Foundation, Government and Corporate Relations<\/a> submits narrative and financial reports to foundations and other funders. The Grants Accountant submits financial reports to government funders.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#REPORTSANDREVIEWS\">Back to Reports and Reviews<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"TIMEANDEFFORT\"><a><\/a>What is a Time &amp; Effort Report?<\/h4>\n\n\n\n<p>A Time &amp; Effort Report is the tool used to confirm that salaries and wages charged to the grant are reasonable in relation to the work performed as part of the funded project. The Federal government requires recipients of grants to maintain time and effort reports that reflect effort levels by employees on grants. The Grants Accountant provides effort reports to PI\/PD\u2019s three times per year (at the close of each academic semester and the end of the summer) which must be certified by the employee and returned to the Grants Accountant.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#REPORTSANDREVIEWS\">Back to Reports and Reviews<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"QUARTERLY\"><a><\/a>What is a quarterly review?<\/h4>\n\n\n\n<p>Grants Accounting looks at the grant balance, transaction detail, wages and benefits, and cumulative costs of each grant on a quarterly basis.&nbsp;This information is shared with the PI\/PD and grant administrator, providing an opportunity to review various aspects of the grant together. While Grants Accounting reviews grants on a quarterly basis, we recommend that you review expenses in Banner\/Argos on a monthly basis.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#REPORTSANDREVIEWS\">Back to Reports and Reviews<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"KEEP\"><a><\/a>How long should I keep my project records and the documents supporting Time &amp; Effort Reports?<\/h4>\n\n\n\n<p>Macalester requires you to keep your records for a period of seven years from the date of submission of the final financial report. Generally, narrative and financial reports are due thirty (30) to ninety (90) days after the project end date.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#REPORTSANDREVIEWS\">Back to Reports and Reviews<\/a><\/p>\n\n\n\n<p><a href=\"#top\">Back to top<\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"GRANTREVISIONS\">Grant Revisions (Extensions, Budget Revisions, Other Changes)<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#NOCOST\">What is a no-cost extension and how do I request one?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#CHANGE\">I need to make a change to my budget or purchase something that wasn\u2019t listed in the approved budget.&nbsp; What should I do?<\/a><\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"NOCOST\"><a><\/a>What is a no-cost extension and how do I request one?<\/h4>\n\n\n\n<p>Funders may provide additional time to complete the project, usually one year, if work remains to be done and there are sufficient funds left to complete the work.\u00a0Complete a\u00a0<a href=\"https:\/\/docs.google.com\/forms\/d\/e\/1FAIpQLSdbNQE-4cMApcT2m5lCnGse2o8yPYz-26j7kLLQfFEytl4CiA\/viewform\">Grant Revision Request Form<\/a>\u00a0and send it to\u00a0<a href=\"https:\/\/www.macalester.edu\/supportmac\/grants\/\"><a href=\"https:\/\/www.macalester.edu\/supportmac\/grants\/\">Foundation, Government and Corporate Relations<\/a><\/a>\u00a0to start the process.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTREVISIONS\">Back to Grant Revisions<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"CHANGE\"><a><\/a>I need to make a change to my budget or purchase something that wasn\u2019t listed in the approved budget.&nbsp; What should I do?<\/h4>\n\n\n\n<p>Check with the\u00a0<a href=\"https:\/\/www.macalester.edu\/businessservices\/staff\/#GrantsAccountant\">Grants Accountant.<\/a>\u00a0If your grant terms allow Macalester to authorize the change, fill out a\u00a0<a href=\"https:\/\/www.macalester.edu\/grantsaccounting\/forms\/#GrantRevisions\"><a href=\"https:\/\/docs.google.com\/forms\/d\/e\/1FAIpQLSdbNQE-4cMApcT2m5lCnGse2o8yPYz-26j7kLLQfFEytl4CiA\/viewform\">Grant Revision Request Form<\/a><\/a>\u00a0to request the budget changes. Then, send the completed form to\u00a0<a href=\"https:\/\/www.macalester.edu\/supportmac\/grants\/\"><a href=\"https:\/\/www.macalester.edu\/supportmac\/grants\/\"><\/a><a href=\"https:\/\/www.macalester.edu\/supportmac\/grants\/\">Foundation, Government and Corporate Relations<\/a><\/a>\u00a0for review.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTREVISIONS\"><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTREVISIONSS\"><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#GRANTREVISIONS\">Back to Grant Revisions<\/a><\/a><\/a><\/p>\n\n\n\n<p><a href=\"#top\">Back to top<\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"FINANCIALPLANNING\">Financial Planning, Grant Balances and Indirect Fund Balances<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#FINANCIALPLANNING\">I would like to do some financial planning on my grant.&nbsp; Who do I contact?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#BALANCE\">What is my unspent grant balance?<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#INDIRECTBALANCE\">What is my indirect fund balance?<\/a><\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"FINANCIALPLANNING\"><a><\/a>I would like to do some financial planning on my grant. Who do I contact?<\/h4>\n\n\n\n<p>The&nbsp;<a href=\"https:\/\/www.macalester.edu\/businessservices\/staff\/#GrantsAccountant\">Grants Accountant<\/a>&nbsp;will assist you by providing financial estimates based on your needs and assumptions. Budget revisions, extensions and other changes require you to complete the&nbsp;<a href=\"https:\/\/docs.google.com\/forms\/d\/e\/1FAIpQLSdbNQE-4cMApcT2m5lCnGse2o8yPYz-26j7kLLQfFEytl4CiA\/viewform\">Grant Revision Request Form<\/a>.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#FINANCIALPLANNING\">Back to Financial Planning<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"BALANCE\"><a><\/a>What is my unspent grant balance?<\/h4>\n\n\n\n<p>Contact the&nbsp;<a href=\"https:\/\/www.macalester.edu\/businessservices\/staff\/#GrantsAccountant\">Grants Accountant<\/a>&nbsp;for this information.&nbsp;Banner does not provide the grant balance for most awards.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#FINANCIALPLANNING\">Back to Financial Planning<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"INDIRECTBALANCE\"><a><\/a>What is my indirect fund balance?<\/h4>\n\n\n\n<p>Contact\u00a0the\u00a0<a href=\"https:\/\/www.macalester.edu\/businessservices\/staff\/#GrantsAccountant\">Grants Accountant.<\/a>\u00a0If you would like to learn how to view this information yourself, please contact the\u00a0<a href=\"http:\/\/macalester.edu\/businessservices\/staff\/#BusinessServicesSystemsManager\">Business Services Systems Manager<\/a><\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#FINANCIALPLANNING\">Back to Financial Planning<\/a><\/p>\n\n\n\n<p><a href=\"#top\">Back to top<\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"CORPORATE\">Corporate and Foundation Relations and Proposal Information<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.macalester.edu\/grants-accounting\/faq\/#CONTACTCORPORATE\">How do I contact Corporate and Foundation Relations and what is their role in the grant lifecycle?<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.macalester.edu\/grants-accounting\/faq\/?#CONTACTFORGRANT\">Who do I contact if I want to submit a grant proposal?<\/a><\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"CONTACTCORPORATE\">How do I contact Corporate and Foundation Relations and what is their role in the grant lifecycle?<\/h4>\n\n\n\n<p>Contact&nbsp;<a href=\"https:\/\/www.macalester.edu\/supportmac\/grants\/\"><\/a><a href=\"https:\/\/www.macalester.edu\/supportmac\/grants\/\"><\/a><a href=\"https:\/\/www.macalester.edu\/supportmac\/grants\/\">Foundation, Government and Corporate Relations<\/a>. &nbsp;They assist with proposals, preparation and submission of narrative reports, grant revisions, conflict of interest and other grant work.<\/p>\n\n\n\n<p><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#CORPORATE\">Back to Corporate<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"CONTACTFORGRANT\">Who do I contact if I want to submit a grant proposal?<\/h4>\n\n\n\n<p>Contact&nbsp;<a href=\"https:\/\/www.macalester.edu\/supportmac\/grants\/\"><\/a><a href=\"https:\/\/www.macalester.edu\/supportmac\/grants\/\"><\/a><a href=\"https:\/\/www.macalester.edu\/supportmac\/grants\/\">Foundation, Government and Corporate Relations<\/a>&nbsp;who may assist you with your proposal.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.macalester.edu\/grants-accounting\/faq\/?preview_id=56&amp;preview_nonce=9ad7e71f19&amp;preview=true#CORPORATE\"><a href=\"http:\/\/macalester.edu\/grants-accounting\/faq\/#CORPORATE\">Back to Corporate<\/a><\/a><\/p>\n\n\n\n<p><a href=\"#top\">Back to top<\/a><\/p>","protected":false},"excerpt":{"rendered":"<p>New Awards What is the Proposal Preparation and Grant Management Guide (PPGMG)? What is the Proposal Preparation and Grant Management Guide (PPGMG)? The PPGMG is our guide to proposals and grant administration. It contains varied and detailed information for your use and can be found on the&nbsp;Grant Lifecycle&nbsp;page. Back to New Awards FAQ I was [&hellip;]<\/p>","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-56","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/grants-accounting\/wp-json\/wp\/v2\/pages\/56","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/grants-accounting\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/grants-accounting\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/grants-accounting\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/grants-accounting\/wp-json\/wp\/v2\/comments?post=56"}],"version-history":[{"count":197,"href":"https:\/\/www.macalester.edu\/grants-accounting\/wp-json\/wp\/v2\/pages\/56\/revisions"}],"predecessor-version":[{"id":1153,"href":"https:\/\/www.macalester.edu\/grants-accounting\/wp-json\/wp\/v2\/pages\/56\/revisions\/1153"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/grants-accounting\/wp-json\/wp\/v2\/media?parent=56"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}