{"id":3687,"date":"2024-01-18T17:56:50","date_gmt":"2024-01-18T17:56:50","guid":{"rendered":"https:\/\/www.macalester.edu\/career-exploration\/?page_id=3687"},"modified":"2025-11-25T16:30:21","modified_gmt":"2025-11-25T16:30:21","slug":"documents-and-faqs-for-students-faculty-sponsors-and-site-supervisors","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/career-exploration\/internships-for-academic-credit\/documents-and-faqs-for-students-faculty-sponsors-and-site-supervisors\/","title":{"rendered":"Documents and FAQs for Students, Faculty Sponsors, and Site Supervisors"},"content":{"rendered":"<accordion-container\n    tag=\"section\"\n    class=\"accordion-group block-container\"\n    >\t\n\t<div class=\"accordion-group__outer\">\n\t    \t    <ul class=\"accordion-group__list\">\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-1\"\n\t                        id=\"accordion-group-heading-button-1\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">DOCUMENTS AND REQUIRED ASSIGNMENTS<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-1\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><p><span style=\"font-weight: 400\">Below are copies of registered internship documents and required assignments. Please keep in mind that <\/span><b>these links are generally for reference and planning purposes only<\/b><span style=\"font-weight: 400\">; we ask that you submit assignments via Google form when the form links are emailed to you.\u00a0<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/docs.google.com\/document\/d\/1ua8kjzHeafTWOFAJTt-QHwGKzNBU2ajCDPSSbmSqVTI\/edit?usp=sharing\"><span style=\"font-weight: 400\">Memo of Understanding<\/span><\/a><span style=\"font-weight: 400\"> (for site supervisors &#8211; agreement to this Memo of Understanding is built into the Handshake approval process)<\/span><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/docs.google.com\/document\/d\/1xbhf5V9lYjU0ukA0qIn5pyG-7EfXBtak8YFbnXAODqU\/edit?usp=sharing\"><span style=\"font-weight: 400\">Role Responsibilities document<\/span><\/a><span style=\"font-weight: 400\"> (for all participants)<\/span><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/docs.google.com\/document\/d\/17iYA6Rxa7urTSTm-WJVHM0Fs1ZLRs3fKD9ewdHQlZcY\/edit?usp=sharing\"><span style=\"font-weight: 400\">Timesheet template<\/span><\/a><span style=\"font-weight: 400\"> (for students, if needed)<\/span><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/docs.google.com\/document\/d\/1a4UgHnWN-F3oSpAP9ESPcvRzijQB7ewIydVgt3CNXSg\/edit?usp=sharing\"><span style=\"font-weight: 400\">Midterm evaluation outline<\/span><\/a><span style=\"font-weight: 400\"> (for site supervisors)<\/span><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/docs.google.com\/document\/d\/1xwNXvF-FDA5bMUpyiY-XFUej8XJ16efwJKB92U6Wm44\/edit?usp=sharing\"><span style=\"font-weight: 400\">Final evaluation outline<\/span><\/a><span style=\"font-weight: 400\"> (for site supervisors)<\/span><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/docs.google.com\/document\/d\/1hL-vJCtMDeKyZrOMHapfBFkAQG4Ofcp9SCUbwzn9RrI\/edit?usp=sharing\">Self-evaluation and reflection outline<\/a> (for students)<\/li>\n<\/ol><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-2\"\n\t                        id=\"accordion-group-heading-button-2\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">STUDENT FAQs<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-2\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><p><strong>1. Can I get paid and still register my internship for credit?<\/strong><\/p>\n<p><span style=\"font-weight: 400\">Yes! You can get paid from any non-Macalester entity and still register your internship for credit. Macalester-funded programs in which your direct site supervisor is a non-Macalester person (ex: Macalester Summer Internship Grant, MacNest, etc.) also generally require that you register your internship for credit.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\"><strong>\u00a02. Can I get credit for an internship I have already completed?<\/strong>\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">No, you are not able to receive credit retroactively for an internship you have already completed. The documents and assignments required to receive credit for your internship are most meaningful and beneficial when completed during the internship instead of after the fact.\u00a0<\/span><\/p>\n<p><strong>3. What do I have to do to earn credit for my internship?\u00a0<\/strong><\/p>\n<p><span style=\"font-weight: 400\">Please consult <\/span><a href=\"https:\/\/www.macalester.edu\/career-exploration\/internships-for-academic-credit\/registering-an-internship-for-credit\/\"><span style=\"font-weight: 400\">this link<\/span><\/a><span style=\"font-weight: 400\"> to review the necessary steps to receive credit for your internship.\u00a0<\/span><\/p>\n<p><strong>4. What is an \u201cExperience\u201d?<\/strong><\/p>\n<p><span style=\"font-weight: 400\">An \u201cExperience\u201d refers to the form on Handshake that we use to gather and process your internship information in order to register it for credit. The Experience form includes fields to input information about your internship company\/organization, faculty sponsor, site supervisor, Learning Objectives, etc.\u00a0<\/span><\/p>\n<p><strong>5. Will Career Exploration place me in an internship?\u00a0<\/strong><\/p>\n<p><span style=\"font-weight: 400\">Career Exploration does not facilitate any direct internship placements. Part of the learning that internships provide happens during the internship search process! You are ultimately responsible for securing an internship should you wish to complete one. However, we strongly encourage you to utilize the resources available to you to help you with the search process, including attending our \u201cFinding an Internship\u201d workshops (hosted several times a semester) and booking an appointment with a Career Advisor. Our department provides many opportunities for you to receive individualized advising for your internship search.<\/span><\/p>\n<p><strong>6. Does Career Exploration provide compensation for internship transportation?\u00a0<\/strong><\/p>\n<p><span style=\"font-weight: 400\">ÈÕº«¾«Æ· provides a free universal transit pass that you can use for unlimited rides on all Metro Transit bus and light rail trains throughout the Twin Cities during the academic year. Find more information <\/span><a href=\"https:\/\/www.macalester.edu\/leadership-engagement\/campus-center\/info-desk\/\"><span style=\"font-weight: 400\">at this link<\/span><\/a><span style=\"font-weight: 400\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">The Career Exploration department does not have funding available for other types of transportation, including ride shares.\u00a0<\/span><\/p>\n<p><strong>7. Can I still register my internship if I missed the registration deadline?\u00a0<\/strong><\/p>\n<p><span style=\"font-weight: 400\">Reaching out in advance is the best-case scenario if you know that you will have issues meeting the registration deadline. Often, students are in the middle of application\/interview processes and have no way of speeding up the process. We understand this, but you <\/span><span style=\"font-weight: 400\">must<\/span><span style=\"font-weight: 400\"> communicate your status to Career Exploration at <\/span><a href=\"mailto:internships@macalester.edu\"><span style=\"font-weight: 400\">internship@macalester.edu<\/span><\/a><span style=\"font-weight: 400\"> (before the deadline). For most students, we can grant you a one-week extension past the deadline if you fill out the extension request Google form corresponding to the semester in which you would like to register your internship.<\/span><\/p>\n<p><strong>8. What happens if I can\u2019t finish the required hours by the end of the internship?\u00a0<\/strong><\/p>\n<p><span style=\"font-weight: 400\">Please let us know AS SOON AS POSSIBLE if you believe that you will be unable to complete the minimum number of hours for the credits you are registered. If you are unable to finish the hours by the end of the internship, the Career Exploration team will work with you, your site supervisor, and your faculty sponsor to find a solution. These may include arranging an independent project with your faculty sponsor or taking an incomplete for the internship in order to work more hours in the subsequent term.<\/span><\/p><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-3\"\n\t                        id=\"accordion-group-heading-button-3\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">FACULTY SPONSOR FAQs<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-3\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><p><strong>1. What is expected of me as a faculty sponsor for a registered internship?\u00a0<\/strong><\/p>\n<p><span style=\"font-weight: 400\">We deeply appreciate faculty\u2019s investment in students completing their internships. The structure of your sponsorship throughout the internship is up to you, but we do ask that you are involved in the initial process of developing learning objectives for the internship and that you have regular communication with your sponsee. You are also a resource for the student, site supervisor, and\/or Career Exploration if issues in the internships arise.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Our <\/span><a href=\"https:\/\/docs.google.com\/document\/d\/1xbhf5V9lYjU0ukA0qIn5pyG-7EfXBtak8YFbnXAODqU\/edit?usp=sharing\"><span style=\"font-weight: 400\">Role Responsibilities document<\/span><\/a><span style=\"font-weight: 400\"> outlines the expectations for faculty sponsors. Grading of the internship is at your discretion; Career Exploration simply provides you the evaluations from the student and site supervisor in order to help with that process. Any additional student assignments outside of the initial check-in form, self-evaluation and reflection, and timesheet submission are negotiated directly between you and the student.\u00a0<\/span><\/p>\n<p>If a student anticipates not being able to finish the minimum number of hours needed for the credits they registered, Career Exploration will work with you and the student in order to find a solution which may include independent project tasks or an incomplete for the internship. Students will not be able to decrease their number of registered credits after the registration period has closed. Career Exploration will communicate clearly with students that the hours are their responsibility and that they should select the amount of credits thoughtfully.<\/p>\n<p><strong>2. What is included in the student\u2019s Learning Contract?\u00a0<\/strong><\/p>\n<p><span style=\"font-weight: 400\">The Learning Contract includes basic information about the internship (internship site, title, dates, etc.) as well as the student (major, visa status, etc.). It will also feature the learning objectives that students write for the internship, strategies for achieving these objectives, and commitments to the internship evaluation processes. At the end of the contract is the job description of the internship.\u00a0<\/span><\/p>\n<p><strong>3. When will I receive the necessary paperwork for grading?<\/strong><\/p>\n<p><span style=\"font-weight: 400\">We generally send faculty sponsors the student\u2019s midterm evaluation within one business day of receiving it from the site supervisor. (Due to the timing of when internships begin during the term, midterm evaluations may not be received by the midterm grading deadline, so we encourage you to check in with the student prior to midterm grades if you&#8217;d like to submit one.) At the end of the term, we send you the evaluations after both are received from the site supervisor and student. We will send you the documents that we have received no later than one week before grades are due (spring\/summer), and\/or before the winter break period begins (fall).\u00a0<\/span><\/p>\n<p><strong>4. When are grades due?\u00a0<\/strong><\/p>\n<p><span style=\"font-weight: 400\">Grade due dates are listed on the <\/span><a href=\"https:\/\/www.macalester.edu\/registrar\/academiccalendars\/\"><span style=\"font-weight: 400\">Registrar\u2019s Academic Calendar<\/span><\/a><span style=\"font-weight: 400\">. If you have further questions, please contact the Registrar directly.\u00a0<\/span><\/p><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-4\"\n\t                        id=\"accordion-group-heading-button-4\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">SITE SUPERVISOR FAQs<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-4\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><p><span style=\"font-weight: 400\">We value internships because they are invaluable opportunities for students to gain professional experience, learn in a hands-on environment, and connect with experts in the field. The most successful internships are facilitated by site supervisors who are committed to helping students develop both their \u201chard\u201d and \u201ctransferable\u201d skills through completing meaningful work. The effort that site supervisors make into investing in their student interns can lead to a transformative, mutually beneficial relationship!<\/span><\/p>\n<p><strong>1. What does the hiring process look like for a Macalester student intern?<\/strong><\/p>\n<p>An overview of how to recruit, onboard, and provide feedback for a Macalester student intern can be found at <a href=\"https:\/\/docs.google.com\/document\/d\/1BSljnHMW78BecdLOqupv7mPXrIaUQ9Wntm66k0EDxAI\/edit?usp=sharing\">this link<\/a>. The platform that we use to connect employers to students is Handshake, where internship positions can be posted.<\/p>\n<p><strong>2. What is expected of me as a site supervisor for a registered internship?<\/strong><\/p>\n<p><span style=\"font-weight: 400\">Please consult our <\/span><a href=\"https:\/\/docs.google.com\/document\/d\/1xbhf5V9lYjU0ukA0qIn5pyG-7EfXBtak8YFbnXAODqU\/edit?usp=sharing\"><span style=\"font-weight: 400\">Role Responsibilities document<\/span><\/a><span style=\"font-weight: 400\"> for a brief overview of our expectations regarding site supervision at an internship. In addition, review our <\/span><a href=\"https:\/\/docs.google.com\/document\/d\/1ua8kjzHeafTWOFAJTt-QHwGKzNBU2ajCDPSSbmSqVTI\/edit?usp=sharing\"><span style=\"font-weight: 400\">Memo of Understanding<\/span><\/a><span style=\"font-weight: 400\"> between the college and internship site, which you agree to by approving your student intern\u2019s Learning Contract in Handshake as part of the registration process.\u00a0<\/span><\/p>\n<p><strong>\u00a03. When will evaluations be sent to me?<\/strong><\/p>\n<p><span style=\"font-weight: 400\">Midterm and final evaluations will be sent about a week before they are due (due dates available <a href=\"https:\/\/www.macalester.edu\/career-exploration\/internships-for-academic-credit\/internship-policies-and-requirements\/\">here<\/a>). If you\u2019d like to receive either at an earlier date, email <\/span><a href=\"mailto:internship@macalester.edu\"><span style=\"font-weight: 400\">internship@macalester.edu<\/span><\/a><span style=\"font-weight: 400\"> and we can send it to you upon request.\u00a0<\/span><\/p>\n<p><strong>4. How can I sign off on my intern\u2019s timesheet?<\/strong><\/p>\n<p><span style=\"font-weight: 400\">If the intern is using the template provided by the college or another manual method of tracking hours, the intern can print it off and have you sign the paper copy, then send us pictures or a scan of the document.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">If your company\/organization uses an online tracking system for clocking in and out, the intern can simply submit screenshots or a PDF of the hours.<\/span><\/p><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t    <\/ul>\n\t<\/div>\n<\/accordion-container>","protected":false},"excerpt":{"rendered":"","protected":false},"author":881,"featured_media":0,"parent":13,"menu_order":5,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-3687","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/career-exploration\/wp-json\/wp\/v2\/pages\/3687","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/career-exploration\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/career-exploration\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/career-exploration\/wp-json\/wp\/v2\/users\/881"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/career-exploration\/wp-json\/wp\/v2\/comments?post=3687"}],"version-history":[{"count":13,"href":"https:\/\/www.macalester.edu\/career-exploration\/wp-json\/wp\/v2\/pages\/3687\/revisions"}],"predecessor-version":[{"id":4701,"href":"https:\/\/www.macalester.edu\/career-exploration\/wp-json\/wp\/v2\/pages\/3687\/revisions\/4701"}],"up":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/career-exploration\/wp-json\/wp\/v2\/pages\/13"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/career-exploration\/wp-json\/wp\/v2\/media?parent=3687"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}