{"id":4041,"date":"2025-08-27T14:04:09","date_gmt":"2025-08-27T14:04:09","guid":{"rendered":"https:\/\/www.macalester.edu\/160-business-services\/?page_id=4041"},"modified":"2025-08-27T14:04:10","modified_gmt":"2025-08-27T14:04:10","slug":"je","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/business-services\/je\/","title":{"rendered":"Journal Entry (JE) Requests"},"content":{"rendered":"<h3 class=\"wp-block-heading\"><span id=\"m_6219559942761098541gmail-docs-internal-guid-613e1be9-7fff-fa48-9dd3-ad09bd43c983\">Journal Entry (JE) Requests <\/span><span id=\"m_6219559942761098541gmail-docs-internal-guid-613e1be9-7fff-fa48-9dd3-ad09bd43c983\">&#8211; to send transfer money from one FOAPAL\/ Budget to another&nbsp;&nbsp;<\/span><\/h3>\n\n\n\n<p><strong>Follow these Step-by-Step instructions to request a JE:&nbsp;<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Open the&nbsp;<a class=\"download\" href=\"https:\/\/www.macalester.edu\/business-services\/wp-content\/uploads\/sites\/637\/2017\/10\/JE-Template-NEW-with-instructions-Feb-2024.xlsx\">Journal Entry (XLS)<\/a> in Microsoft excel Spreadsheet<\/li>\n\n\n\n<li>Enable editing<\/li>\n\n\n\n<li>Select the JE Type\n<ul class=\"wp-block-list\">\n<li>Transfer of specific charges<\/li>\n\n\n\n<li>FOAPAL corrections<\/li>\n\n\n\n<li>Support from one department to another<\/li>\n\n\n\n<li>Other<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n<section class=\"callout-feature-text block-container\" >\n    <div class=\"callout-feature-text__inner\">\n        <div class=\"callout-feature-text__container\">\n            <div class=\"callout-feature-text__feature-wrapper\">\n                <div class=\"callout-feature-text__feature-card\">\n                    <div class=\"base-lockup\">\n                                                                                                    <p class=\"base-lockup__copy\"><p style=\"text-align: left\">The FOAPAL is all numbers \u2013 see\u00a0<a href=\"https:\/\/www.macalester.edu\/business-services\/faq\/#FOAPAL\">What is a FOAPAL?<\/a>\u00a0\u00a0 for more information.<\/p>\r\n<p style=\"text-align: left\">If the JE is for an\u00a0<strong>Expense<\/strong>, refer to\u00a0<a class=\"more-long\" href=\"https:\/\/docs.google.com\/document\/d\/1to-zXepy6tbpJlKE8iZs2LmDor43oP8OO8eIQrf9ny4\/view\">Finance\u00a0<strong>Expense<\/strong>\u00a0Account Code Descriptions (gDoc)<\/a>\u00a0for the Account Code \u2013 the first A in FO<strong>A<\/strong>PAL<\/p>\r\n<p style=\"text-align: left\">If the JE is for\u00a0<strong>Revenue<\/strong>,\u00a0<a class=\"more-long\" href=\"https:\/\/docs.google.com\/document\/d\/1Plk7EMRkS4J6CY3PrK9keGQ34qwjVYAEnEP0JhDtT6o\/view\">Finance\u00a0<strong>Revenue<\/strong>\u00a0Account Code Descriptions (gDoc)<\/a>\u00a0for the Account Code \u2013 the first A in FO<strong>A<\/strong>PAL,\u00a0 and the Program Code \u2013 the P in FOA<strong>P<\/strong>AL is always 99.<\/p><\/p>\n                                            <\/div>\n                                     <\/div>\n            <\/div>\n        <\/div>\n    <\/div>\n<\/section>\n\n\n\n<ul class=\"wp-block-list\">\n<li>For JE&#8217;s moving <strong>Expenses:<\/strong>\n<ul class=\"wp-block-list\">\n<li>First row is for the &#8220;debit&#8221; side of the Journal Entry.&nbsp; Insert the FOAPAL that will be CHARGED and the amount to be transferred<\/li>\n\n\n\n<li>Second row is for the &#8220;credit&#8221; side of the Journal Entry.&nbsp; Insert the FOAPAL that will be CREDITED and the amount to be transferred.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>For JE&#8217;s moving <strong>Revenue:&nbsp;<\/strong>\n<ul class=\"wp-block-list\">\n<li>First row is for the &#8220;credit&#8221; side of the Journal Entry.&nbsp; Insert the FOAPAL that will be CHARGED and the amount to be transferred<\/li>\n\n\n\n<li>Second row is for the &#8220;debit&#8221; side of the Journal Entry.&nbsp; Insert the FOAPAL that will be CREDITED and the amount to be transferred.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>For JE&#8217;s that are <strong>Support from one department to another<\/strong>\n<ul class=\"wp-block-list\">\n<li>The Account Code &#8211; the first A in FO<strong>A<\/strong>PAL, should always be 717002<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Add a Description line for each line, up to 35 characters, this will be listed with this specific Journal Entry in the Finance Reports via Argos.<\/li>\n\n\n\n<li>Add an Additional detail for each line, up to 50 characters, this&nbsp;will be listed with this specific Journal Entry in the Finance Reports via Argos.<\/li>\n\n\n\n<li>Repeat rows 1 and 2 if you have additional transfers.<\/li>\n\n\n\n<li>Once completed, save JE as <strong>Excel Spreadsheet<\/strong> (not PDF),&nbsp; attach supporting documents and submit by EMAIL to&nbsp;<a class=\"email\" href=\"mailto:accounting@macalester.edu\">accounting@macalester.edu<\/a> AND if your budget approval is less than the amount requested, use the <a class=\"more\" href=\"https:\/\/www.macalester.edu\/business-services\/financeapprovaltool\/\">Finance Approval Look-Up Tool<\/a> (Macalester Log in Required) to look up who will need to approve the expenditure, and cc: the approver on the email too.&nbsp; If the JE is grant related, please cc: <a class=\"email\" href=\"mailto:grantsaccounting@macalester.edu\">grantsaccounting@macalester.edu<\/a><\/li>\n<\/ul>\n\n\n\n<p>JE are processed by Accounting each Friday and Macalester Employees with Finance Reports via Argos, can check their reports the following Monday. Please contact <a class=\"www email\" href=\"mailto:accounting@macalester.edu\">accounting@macalester.edu<\/a>\u00a0if you have questions.<\/p>","protected":false},"excerpt":{"rendered":"<p>Journal Entry (JE) Requests &#8211; to send transfer money from one FOAPAL\/ Budget to another&nbsp;&nbsp; Follow these Step-by-Step instructions to request a JE:&nbsp; JE are processed by Accounting each Friday and Macalester Employees with Finance Reports via Argos, can check their reports the following Monday. Please contact accounting@macalester.edu\u00a0if you have questions.<\/p>","protected":false},"author":44,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-4041","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/4041","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/users\/44"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/comments?post=4041"}],"version-history":[{"count":19,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/4041\/revisions"}],"predecessor-version":[{"id":8589,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/4041\/revisions\/8589"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/media?parent=4041"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}