{"id":3699,"date":"2025-08-25T18:51:20","date_gmt":"2025-08-25T18:51:20","guid":{"rendered":"https:\/\/www.macalester.edu\/160-business-services\/?page_id=3699"},"modified":"2025-08-25T18:51:21","modified_gmt":"2025-08-25T18:51:21","slug":"financefoundationslesson3","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/business-services\/financefoundationslesson3\/","title":{"rendered":"Finance Foundations &#8211; Lesson 3"},"content":{"rendered":"<h2 class=\"wp-block-heading\">How to make a payment to a supplier, vendor or contactor on behalf of Macalester?<\/h2>\n\n\n\n<p><strong>In this lesson you will learn:&nbsp;<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Which payment method to use to make a payment on behalf of Macalester for a supplier, vendor or contractor.<\/li>\n\n\n\n<li>What you need to gather to make a payment (purchases, invoice payments, service contracts).<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<p><strong>What you may need to gather to make a payment (purchases, invoice payments, standard engagement contracts) to a supplier, vendor or contractor.<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a class=\"more\" href=\"https:\/\/www.macalester.edu\/business-services\/faq\/#FOAPAL\">FOAPAL<\/a> or budget to charge the payment to<\/li>\n\n\n\n<li>If your budget approval is less than the amount, use the <a class=\"more\" href=\"https:\/\/macadmsys.macalester.edu\/macssb\/customPage\/page\/macArgosAPI?datablock=18201\">Finance Approval Look-Up Tool<\/a> (Macalester Log in Required, may require an Chrome \/ Incognito window)&nbsp; to look up who will need to approve the expenditure.<\/li>\n\n\n\n<li><a href=\"https:\/\/www.macalester.edu\/business-services\/policies\/#taxandtaxation-policy\">Macalester Tax Exempt documents<\/a><\/li>\n<\/ul>\n\n\n\n<p><strong>Contract with a Contractor to provide a Service to the College<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a class=\"more\" href=\"https:\/\/www.macalester.edu\/business-services\/secpdf\/\">Standard Engagement Agreement (SEC) for US Contractors&nbsp;<\/a><\/li>\n\n\n\n<li><a class=\"more\" href=\"https:\/\/www.macalester.edu\/business-services\/submit-w-9-securely\/\">Submit W-9 Securely for US Contractors<\/a><\/li>\n\n\n\n<li><a class=\"more\" href=\"https:\/\/www.macalester.edu\/business-services\/secpdf\/\">Standard Engagement Agreement (SEC) for International Contractors<\/a><\/li>\n\n\n\n<li><a class=\"more\" href=\"https:\/\/www.macalester.edu\/business-services\/submit-w-8-securely\/\">Submit W-8BEN or W8-BEN-E for International Contractors<\/a><\/li>\n<\/ul>\n\n\n\n<p><strong>Pay a Vendor \/ Contractor Invoice<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Option 1: Use your Macalester Pcard if there are no additional credit card fees.&nbsp; If your Pcard limit is insufficient, <a class=\"more\" href=\"https:\/\/www.macalester.edu\/business-services\/pcard\/pcard-limits-verification-and-available-credit\/#Increaselimits\">request an increase.<\/a><\/li>\n\n\n\n<li>Option 2: Follow the steps to <a class=\"more\" href=\"https:\/\/www.macalester.edu\/business-services\/payinvoice\/\">Submit an invoice<\/a> to be paid by Accounts Payable\n<ul class=\"wp-block-list\">\n<li>If your budget approval is less than the amount, use the <a class=\"more\" href=\"https:\/\/www.macalester.edu\/business-services\/financeapprovaltool\/\">Finance Approval Look-Up Tool<\/a> (Macalester Log in Required) to look up who will need to approve the expenditure.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Option 3: When requested by a contractor or vendor, <a class=\"more\" href=\"https:\/\/www.macalester.edu\/business-services\/wiretransfer\/\">Wire Transfer Request<\/a><strong>&nbsp;<\/strong><\/li>\n<\/ul>\n\n\n\n<p><strong>Reimburse a Vendor or Contractor for reimbursable expenses (post engagement)<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.macalester.edu\/business-services\/checkrequest\/\"><span style=\"font-weight: 400\">Check request<\/span><\/a><\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<p>Go to <a class=\"more\" href=\"https:\/\/www.macalester.edu\/business-services\/financefoundations\/\">Finance Foundations at Macalester<\/a> to find additional lessons.<\/p>\n\n\n\n<p>&nbsp;<\/p>\n\n\n\n<p>&nbsp;<\/p>\n\n\n\n<p>&nbsp;<\/p>","protected":false},"excerpt":{"rendered":"<p>How to make a payment to a supplier, vendor or contactor on behalf of Macalester? In this lesson you will learn:&nbsp; What you may need to gather to make a payment (purchases, invoice payments, standard engagement contracts) to a supplier, vendor or contractor. Contract with a Contractor to provide a Service to the College Pay [&hellip;]<\/p>","protected":false},"author":44,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-3699","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/3699","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/users\/44"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/comments?post=3699"}],"version-history":[{"count":26,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/3699\/revisions"}],"predecessor-version":[{"id":8605,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/3699\/revisions\/8605"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/media?parent=3699"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}