{"id":2122,"date":"2025-08-27T15:08:25","date_gmt":"2025-08-27T15:08:25","guid":{"rendered":"https:\/\/www.macalester.edu\/160-business-services\/?page_id=2122"},"modified":"2026-03-07T23:35:58","modified_gmt":"2026-03-07T23:35:58","slug":"pcard-missingreceipt","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/business-services\/pcard-missingreceipt\/","title":{"rendered":"Pcard Missing Receipt Declaration"},"content":{"rendered":"<p><span data-key=\"5\"><span class=\"styled__StyledNode-sc-6ox0qd-0 kQJJqY\" data-slate-leaf=\"true\"><span class=\"styled__StyledAdditionalNode-sc-6ox0qd-1 WmbfE\">Complete the <a href=\"https:\/\/eform.pandadoc.com\/?eform=2a99f032-ef52-491e-92cd-892789649dcf\"><strong>Pcard Missing Receipt Declaration (eForm)<\/strong><\/a> whenever a reimbursement or Pcard receipt for a transaction of $50 or more is lost or otherwise unavailable and all measures to obtain a copy have been exhausted. <\/span><\/span><\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong><span class=\"styled__StyledNode-sc-6ox0qd-0 rxZCN\" data-slate-leaf=\"true\"><span class=\"styled__StyledAdditionalNode-sc-6ox0qd-1 WmbfE\">Please complete a SEPARATE declaration for each missing receipt $50 and over. If a federal grant was used to fund the purchase, a declaration must be submitted for every missing receipt regardless of dollar amount.<\/span><\/span><\/strong><\/li>\n\n\n\n<li><span data-key=\"12\"><span class=\"styled__StyledNode-sc-6ox0qd-0 byremY\" data-slate-leaf=\"true\"><span class=\"styled__StyledAdditionalNode-sc-6ox0qd-1 WmbfE\">The &#8220;Approver&#8221; for the form is the p-cardholder&#8217;s Approver. Use their name and email address for the Approver information fields.<\/span><\/span><\/span><\/li>\n\n\n\n<li><span data-key=\"12\"><span class=\"styled__StyledNode-sc-6ox0qd-0 byremY\" data-slate-leaf=\"true\"><span class=\"styled__StyledAdditionalNode-sc-6ox0qd-1 WmbfE\">Once filled out and submitted, the form will automatically be routed to the Approver for their signature. <\/span><\/span><\/span><\/li>\n\n\n\n<li><span data-key=\"12\"><span class=\"styled__StyledNode-sc-6ox0qd-0 byremY\" data-slate-leaf=\"true\"><span class=\"styled__StyledAdditionalNode-sc-6ox0qd-1 WmbfE\">After the Approver signs, a PDF will be emailed to all parties.<\/span><\/span><\/span><\/li>\n\n\n\n<li><strong>The completed PDF with all required signatures becomes the receipt.&nbsp; The Cardholder must upload the PDF to the expense as the receipt in Wells Fargo.&nbsp;<\/strong><\/li>\n<\/ul>\n\n\n\n<p><span class=\"styled__StyledAdditionalNode-sc-6ox0qd-1 WmbfE\">Please contact the Pcard Administrator at <\/span><span class=\"styled__Candidate-sc-1htupbp-0 bodUXk\" data-variable-candidate=\"c039b51c-8721-4321-a370-d3c855bd47ef\" data-variable-candidate-value=\"(651) 696-6558\"><span class=\"styled__StyledNode-sc-6ox0qd-0 kQJJqY\" data-slate-leaf=\"true\"><span class=\"styled__StyledAdditionalNode-sc-6ox0qd-1 WmbfE\">pcard@macalester.edu <\/span><\/span><\/span><span class=\"styled__StyledNode-sc-6ox0qd-0 kQJJqY\" data-slate-leaf=\"true\"><span class=\"styled__StyledAdditionalNode-sc-6ox0qd-1 WmbfE\">with any questions.<\/span><\/span><\/p>","protected":false},"excerpt":{"rendered":"<p>Complete the Pcard Missing Receipt Declaration (eForm) whenever a reimbursement or Pcard receipt for a transaction of $50 or more is lost or otherwise unavailable and all measures to obtain a copy have been exhausted. Please contact the Pcard Administrator at pcard@macalester.edu with any questions.<\/p>","protected":false},"author":44,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-2122","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/2122","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/users\/44"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/comments?post=2122"}],"version-history":[{"count":22,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/2122\/revisions"}],"predecessor-version":[{"id":11755,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/2122\/revisions\/11755"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/media?parent=2122"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}